Paperless
Paperless 2.3.1
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(62) 3.596774193548387

Digital documents manager.   Demo ($49.95)
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Paperless is a digital documents manager. Remember when everyone talked about how we would soon be a paperless society? Now it seems like we use paper more than ever. Let's face it - we need and we use paper. But Paperless 2 is one of those incredibly useful applications that will help you manage all your paper and digital documents and at the same time positively affect the environment.

When it's tax time no more bringing a shoebox full of receipts to your accountant. According to ruling Rev. Proc. 97-22 from the IRS, a digital document is acceptable. With Paperless 2
What's New
Version 2.3.1:
  • Bug fixes for OS X 10.9.
  • Resolved a hang that would occur when deleting a library item.
  • Resolved a hang that would occur when combining library items.
Requirements
  • Intel
  • OS X 10.6 or later
  • Fujitsu ScanSnap Scanner is preferred although Image Capture compatible scanners are supported. Effective with Version 2.2, TWAIN scanners are no longer supported.



MacUpdate - Paperless







  • DEVONthink Pro...
    +43

  • Yep
    +6

  • EagleFiler
    +3

  • iDocument 2
    +2

  • Together
    +2

  • iDocument Plus
    +1
Paperless User Discussion (Write a Review)
ver. 2.x:
(62)
Your rating: Now say why...
Overall:
(90)

sort: smiles | time
burypromote

+94
Pik80 commented on 11 Jul 2013
Macupdate the video on this product is for version 1. if you go to their website you will see a video for version 2 at the bottom of the page:
http://www.marinersoftware.com/products/paperless/
[Version 2.3.0]


burypromote
-1

+557

Penguirl reviewed on 29 Jan 2013
I am looking for a document manager to manage the 1,600 or so PDFs and 500 or so text documents that I have but do not utilize because my Documents folder is such a mess.

This is what I found when I tried Paperless:

Pros

1. Easy to import existing documents.
2. Easy to rename, change creation date, categorize, subcategorize, tag, and add notes to documents.
3. Can select default external PDF viewer other than Preview.
4. New notes are created in a separate, resizable window or in TextEdit.

Cons

1. Not as easy to import new documents as importing existing documents.
2. Search is one size fit all, cannot define what to search (titles, content, etc…)
3. Spotlight indexing repeatedly fails, progress bar stops and I have to force quit Paperless.
4. Interface is a little drab, looks like iTunes 10 or Finder in 10.7 & 10.8.
5. Pricey compared to Yojimbo and EagleFiler.

The repeated failure of updating the Spotlight index is a deal-breaker for me, the only way I can get it to complete is to reboot and then re-index it first before doing anything else at all.
[Version 2.2.2]

2 Replies

burypromote
+2

+70
hugelshofer replied on 06 Mar 2013
Are you sure your Spotlight index is not broken?
You tried to recreate the index from Scratch? Did you?

and that did not help.
just wondering ...
burypromote
+3

+108
Nick Collingridge replied on 14 Mar 2013
@ Penguirl: Interested in your comment about it not being easy to import new documents. I find this just about as easy as it could be, so wonder in what way you find this an issue. The ways in which you can import a document are as follows:

1. File->Import
2. Drag document icon in Finder, or from other application (like Mail) to the LIBRARY heading in the list on the left of the window or to the list of documents in the middle of the window.
3. Print PDF to Paperless from ANY application using the PDF menu in the Print dialog.
4. Scan directly into the application from a Fujitsu ScanSnap scanner.
5. Scan from any other scanner which has ImageKit driver using the icon or menu option within Paperless.
6. Capture from iSight camera.

As far as I can see they have just about covered all possible methods.

If you mean specifically a document which has not been saved to disk (if this is what you mean by a "new document") then option 3 would cover it perfectly and you would never need to save the document to disk, just close the window without saving.

If there is some other issue here then I would be fascinated to hear what method I have not thought of!

Regarding the drab interface - I am afraid that for me it does the job perfectly, and I would rather have this "drab" interface that works so well than a flashy one that doesn't do the job as well.
burypromote
-6

+7

burkanov reviewed on 06 Nov 2012
A very half-backed product made by a typical company that has not a single UI designer among its employees, just a pack of programmers. Unstable and the product manager has no time or interest (or, most probably - competence) to take care about this software. Pity, the initial idea was good.
[Version 2.2.0]

3 Replies

burypromote
+1

+49
Magosilvan replied on 22 Nov 2012
I use it with satisfaction since the first version without problems.
burypromote

+108
Nick Collingridge replied on 23 Nov 2012
I'm really sorry, but I have to seriously question your review. Why the venom? As I have mentioned before, I have Paperless running all the time on my Mac and it just doesn't crash for me. The only time I have to restart the software is for an update or because I have rebooted my system. How come your experience is so vastly different to mine?

Furthermore I can't see what you are moaning about with your unspecified criticism of the UI - it looks and works fine for me, and I am normally very critical of poor UIs.
burypromote
+2

-35
Blamanche replied on 09 Dec 2012
That is a blatant falsehood. You clearly have not done your research. My experience with them dates back to Mariner Write - one of the earliest word processing packages for the Mac. The founder of the company wrote that software. They are one of the most organized customer response organizations out there and they are based in the USA.
What I see here is that this is a difficult product to make everyone happy with because it sort of has to be a Lifestyle integration.
My gut feeling is that once a product like this is out there, they are going to look at rational customer feedback and try to adjust it to meet as may customers expectations as possible. That can not be easy. What you've written here is essentially just a misinformed insult. That is not very useful to us or mariner software.
That said I recently purchased it and find it completely stable under 10.7.5 on my MBA using an Epson Workforce 500 all in one.
I am withholding review until I try it with a better quality scanner.
burypromote

+11

Old-Grouch reviewed on 03 Nov 2012
To the developers @ Mariner: Please, please get a copy of NeatWorks. Study it and make something less buggy and something useable out of it.

Every time Neat pisses me off, I try Paperless (along with all the others) again and it simply does not have the features which make a paperless document manager a useful tool. The meta data fields are simply too limited and not customizable.

Ok, I have scanned a doc. What about it? The meta data is what makes a doc manager a tool. Otherwise, why? I can just as easily scan docs and save them as files in the Finder as docs as what your app does. It's too simplistic to have any real function.

There needs to be a table view with sizable fonts, grep pattern search and replace, custom user created fields, an accurate OCR, a useful set of scanner instructions bypassing the image capture interface, a reports function.

There is an opportunity here for someone to create a serious paperless office business oriented document manager for Mac. Its the meta data which spells the difference.
[Version 2.2.0]

1 Reply

burypromote

+11
Old-Grouch replied on 04 Nov 2012
A simple example. I have a receipt from the grocery store. Well sure, I want to be able to record in a collateable form meta data that tells me: The date, the vendor, what was the total.

But I also want to be able to record the sales tax, the method of payment, did I get any cash back on a debit or credit card, sometimes the location, (travel purposes) and I like to keep track of how much I spend on tobacco.

I go to a restaurant, I want to be able to know how where, when, how much, how did I pay for it, the tax, the tip, was it a business or personal expense.

I spent money on a project. Was it construction or maintenance? What was the project? What part of the project? What was the vendor or contractor, how much was labor, how much material, the taxes involved, how did I pay for it, did I get cash back?

Once the meta data is entered, I can sort by that so I know where the money is going.

I can do this in Neat, I cannot do this in your app. I have graphics apps for sorting photos. I do not need a paperless office to sort photos. Its records, especially financial records, which make an "office" app a valuable tool.
burypromote

-14

Gary reviewed on 23 Oct 2012
The biggest bummer is storing the library on a network drive. The repeated “Changed, Save Now?” nonsense makes it unusable. I skipped Lion to use Paperless, but will skip Paperless as my new rMBP can’t go back to Snow Leopard; not that I want to anyway. Only until the end of 2012 to store my bills. I have anyway used manual folder-based filing in parallel with Paperless, as I never trust any software or OS in case I am required to switch software or platforms, and I will revert to that for 2013 unless this idiocy changes.
[Version 2.2.0]


burypromote
+1

-41
Surfspirit commented on 02 Jul 2012
Ok, maybe I was too harsh on my last review, this what I miss in the app, and what should be enhanced:
- OCR - it must have better accuracy!!
- OCR Auto rotating scan to text orientation, this is something some software do, and should be essencial in a paperless app.
- Auto Tag Sugestions by OCR Content between files.
- Save library in Finder folders and with same Paperless hierarchy.
- Spotlight integration, I mean all those manual input fields should be indexed by spotlight..
[Version 2.1.6]

1 Reply

burypromote

+1
Wikinger replied on 04 Sep 2012
I just did a testdrive on paperless. Actually the spotlight integration is perfect. I could search for any of my entered information.

Library in Finder folders? You must be a Windows user. iTunes, iPhoto, Aperture or any other Mac program handles that for you. Why not paperless? If you open the library file you can see that it manages your files in year-month-day-folders.
burypromote
+1

-41

Surfspirit reviewed on 01 Jul 2012
Misleading, the first time I saw this app I thought it will be it, a unique paperless app with OCR capabilities that will organize it self and recognize several OCR Data, unfortunately it IS NOT. When I scan a paper it does't even auto rotate, it does not recognize any data, it does OCR, but poorly and don't actually used it very often, some times I see a number in the Total Receipt but not accurate and, most of the times it doesn't show anything.

I wish this could be better, DEVONTHINK Pro seems the best solution so far, but I just can't get with another program between me and my OS X simple folder organization, so for now, I have done this:

I scan with Adobe Acrobat Pro - With Clear Scan OCR - It saves to Scanned Items Folder and I have done a Mac OS X Automator "Folder Action" to search for specific keyword on the items, auto rename the files and move to a specific folder, overall is a lot better workflow than the Paperless app.
[Version 2.1.6]


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+3

+2

Ilsa reviewed on 07 May 2012
It turns out that Paperless for some reason reacts catastrophically with SCPlugin. After removing SCPlugin, Paperless instantly became much more stable.

Paperless used to work well via TWAIN with my Brother MFC7840W, but after upgrading to 10.7, it crashes instead (Mariner blames poor quality TWAIN drivers). They recommend using Image Capture as the preferred method of scanning, but Paperless will not do fake duplexing using Image Capture.

I ended up having to purchase PDFScaner (Which for some reason works flawlessly, despite my 'poor quality' drivers) to do my scanning, and copying the resulting PDF into Paperless. If you need to scan, you will either need to research a scanner that has proven compatibility with Paperless. If your existing scanner doesn't work with Paperless and you're not prepared to buy another one, you're out of luck and will have to use different software.

As a document and reciept management system it is pretty good. Mariner's support staff are outstanding. But it's poor scanner support is a very big blemish on what used to be a stellar product.
[Version 2.1.5]


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+2

Ilsa reviewed on 29 Apr 2012
Way back when (v1.3 days) it used to do exactly what it said on the box. Since v2 and after lion came out, it is virtually useless. You have a 75% chance of the program crashing when you try to use any given function. Scanning no longer works properly (you have to use Image Capture and direct the output to paperless).
[Version 2.1.5]

2 Replies

burypromote
+2

+108
Nick Collingridge replied on 09 May 2012
I don't experience ANY of the problems you describe. At all. Paperless runs for weeks at a time with nary a crash and scanning (with a ScanSnap) works perfectly.
burypromote

+2
Ilsa replied on 11 May 2012
Please see my later review.
burypromote
+1

+78

::mile:: reviewed on 24 Apr 2012
I've been playing around with this app for a few days now and so far I'm really disappointed. I started by importing files from a few folders and after it was done I was shocked to see that it had not only imported PDF files (which I expected) but also TXT and other text related files (still acceptable for such an app) and than a huge load of basically everything else -- thumbnails, jpgs, chat protocols, gifs, even mp3 and audiobook files!? Why isn't there at least some kind of setting to let me choose what I'd like to be imported?!

Then I thought I'd just make a "smart library" to sort out all the unwanted crap but again I wasn't able to set it to filter certain file types, most of the filtering options there seem to be contact related anyway. So then I had to go through about a 1,000 files within the app and delete all the unwanted clutter manually, which was rather tedious.

That first basic experience was so jarring that I'm not sure whether I even want to continue using this app or even buy it. I mean, if it fails on such a basic level, what's the point? Maybe I'm totally doing it wrong and maybe I'm missing something here and I'm open to suggestions, but until then I'll stick with my opinion and my rating.
[Version 2.1.5]


burypromote

+6
Blizz had trouble on 28 Oct 2013
So why exactly was the ability removed in 2.3.1 to enter an amount + currency? I regularly do transactions in non local currencies (non €) and before I had no issue adding amounts of $250 for example. Since this version however it insists that I've made a "formatting error". Please don't try to be smart in my stead, I know how to type an amount...

To be honest I'm regretting more and more that I've started putting all my invoices in here. Unfortunately with over 400 documents in it and no easy migration methods it's kinda hard to get rid of it again.
[Version 2.3.1]


burypromote

+1
Keep Calm! had trouble on 29 Jan 2013
Scanning is essentially still broken (since 2.2) The dialog which arises when Scan is selected shows a list of possible scanners (a network-connected Epson), but insists that no scanner is selected and will not let me select it. I'm reduced to using Image Capture a la carte, importing its scans, and manually combining multi-page documents. Productive, it's not.

When and how will this be fixed?
[Version 2.2.2]


burypromote
+3

+4
Rdavio had trouble on 17 Apr 2010
As others have reported here, ran the upgrade to Paperless 1.3 Ok two days ago. But can no longer access any of my data. The "improved" spotlight indexing goes into Rebuilding mode and just stays there. Seems to be no way to get rid of it or proceed to use Paperless. Mariner guys, please fix this Asap.
[Version 1.3]


burypromote
+1

+15
umijin had trouble on 13 May 2009
Paperless isn't working for me on my G5 iMac. It finds my registration info from Receiptwallet then freezes. Hope others have better luck while I get Mariner to fix the problem.
[Version 1.0]

2 Replies

burypromote

+10
capitalj replied on 14 May 2009
How long did you wait before giving up? Paperless took a long time to launch immediately after I updated from ReceiptWallet, but now it works fine.
burypromote

+15
umijin replied on 14 May 2009
Yes, you are correct. I found out after I rebooted the app the second time and walked out of the room. It would be nice if there was some dialogue box indicating that the app was importing or moving or whatever. Unfortunately, the new developer for the app hasn't bothered to give upgrade notes or suggestions for old RW users.

Shadow-Runner rated on 08 Nov 2013

[Version 2.3.1]



Pdandyk rated on 26 Oct 2013

[Version 2.3.1]



+13

Lionking.de rated on 23 Apr 2013

[Version 2.3.0]



+13

Mindplay rated on 30 Jan 2013

[Version 2.2.2]



+13

Steve Wisotsky rated on 29 Jan 2013

[Version 2.2.2]



Wlpoulsen rated on 28 Dec 2012

[Version 2.2.1]



JOSE EMILIO CONESA MANUEL rated on 18 Dec 2012

[Version 2.2.1]



Kcgw531 rated on 22 Nov 2012

[Version 2.2.1]



parkslope13 rated on 08 Nov 2012

[Version 2.2.0]



-6

BamaDawgs rated on 07 Nov 2012

[Version 2.2.0]


Downloads:108,407
Version Downloads:7,044
Type:Business : Applications
License:Demo
Date:16 Oct 2013
Platform:Intel 64 / Intel 32 / OS X
Price: $49.95
Overall (Version 2.x):
Features:
Ease of Use:
Value:
Stability:
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Paperless is a digital documents manager. Remember when everyone talked about how we would soon be a paperless society? Now it seems like we use paper more than ever. Let's face it - we need and we use paper. But Paperless 2 is one of those incredibly useful applications that will help you manage all your paper and digital documents and at the same time positively affect the environment.

When it's tax time no more bringing a shoebox full of receipts to your accountant. According to ruling Rev. Proc. 97-22 from the IRS, a digital document is acceptable. With Paperless 2 you can create a Smart Collection and keep all your documents neat and tidy and in one place. Additionally, once you store your receipts in Paperless 2, you can select the receipts to email, print, or export to PDF, or even show as a chart.

Paperless 2 has the ability to keep up and maintain the task of not only reducing your need for paper but managing the paper you use. Simply scan your receipts, bills, statements, warranty cards, business cards - any paper document and the OCR function of Paperless 2 recognizes the data and adds it to the Details Window. The built-in search functionality even lets you find and organize receipts and documents into Smart Collections. Already have your documents as PDFs or other file formats? No problem. Simply drag and drop them into Paperless 2. By taking your paper receipts, product manuals and other documents and creating an electronic record you've already reduced your need for paper.

Now, doesn't that feel good?


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