DEVONthink Pro

DEVONthink Pro is your essential assistant for today's world, where almost everything is digital. From shopping receipts to important research papers, your life often fills your hard drive in the form of emails, PDFs, Word documents, multimedia files and more. Questions eventually pop up, like where do you store all of this stuff? How do you organize these very different file types, and even better, how do you find the exact file you're looking for the second you need it? It's almost as if you need a second brain just to keep your digital life straight.

DEVONthink Pro is the solution to the digital age conundrum. It is your second brain, the one and only database for all your digital files, be they PDFs, emails, Word docs or even multimedia files. Boasting a refined artificial intelligence, DEVONthink Pro is exceedingly flexible and adapts to your personal needs. And if the files are not digital yet, digitize them with DEVONthink Pro Office. Use it as your document repository, your filing cabinet, your email archive, or your project organizer; DEVONthink Pro can do it all. You can even collect and organize data from the Web for your own use, enrich it with sound and movie files from your hard drive, and then export the finished product as a Web site or to an Apple Pages document to print, should you so desire. Or copy the content to your iPod! The possibilities are only as limited as your imagination.

This release brings many enhancements and fixes to DEVONthink. It improves the annotation workflow, adds more additional information to summarized highlights, and enhances the reading list. This beta also improves smart rules and placeholders, DEVONthink's premier place for automation. Many details changes to the user interface remove friction across all workflows from renaming items in the sidebar to reordering columns in the inspectors and new contextual menu commands. Beta 3 also brings many cosmetic improvements and bug fixes.

New

• Added a custom icon to the folder ~/Databases , the default location for DEVONthink databases.
• Added command Insert Quote command to the popup menu of the Annotations & Reminders inspector to insert both the selected text and a back link. This is only supported by PDF documents.
• Added Preferences > Media > Automatically resize to toggle automatic resizing of PDF display. The same command in contextual menus of PDF view can now be used to change this setting temporarily.
• Added a Move To Trash command to the contextual menu of the Reading List to move the linked item into the database's trash. Emptying the trash afterwards deletes both the item and its reading list entry.
• Added Duplicate as smart rule command to the menus of the sidebar. The option appears when pressing the ⌥Option key.
• Added placeholders for "hour" and "minute".
• Added Insert Placeholder > Clipboard placeholder to insert the current contents of the clipboard.
• Smart rules can now be installed via the Support Assistant and the Extras sidebar. Installable smart rules will become available in the near future.
• Added optional "to" parameter to the "deconsolidate record" AppleScript command, allowing you to specify the destination folder in the filesystem. This parameter is only supported by documents.

New (Sync)

• Sync stores using an encryption key now display a small property icon next to their name in Preferences > Sync.

Improved

• Renamed option "Keep groups on top when sorting on name" to Keep groups on top when sorting in Preferences > General. This can be used with all sorting methods.
• Selected items in the Navigate sidebar can be renamed by clicking on them a second time.
• After creating a new group via the Navigate sidebar, any visible search is automatically closed.
• Files captured via Tools > Capture are captured to the current group when used in main windows. When used in document windows, they are created in the inbox of the current database.
• Added Close Database and Database Properties commands to the contextual and action menus for inboxes.
• The contextual menu command New Smart Group in the Navigate sidebar now creates a local smart group if the clicked item is a database or a group in a database.
• Renamed the command "Mark as Read" to Mark All as Read in the contextual menu of Sidebar > Extras.
• Encrypted PDFs and databases now display a property icon in the Navigate sidebar and item list.
• Local smart groups, i.e., ones in a database, can now be dragged and dropped to the Smart Rules section of the Navigate sidebar to create a new smart rule.
• The default name for newly created tags is now "New Tag" instead of "New Group".
• Changed the displayed Kind of ordinary tags from "Group" to Tag in the item list columns and the Info inspector.
• The Tags filter pane now displays an item count when displaying tags as a list.
• The ⌘Command key can be used to move instead of replicate files between tag groups.
• The Sorter improves: Copy Selection which attempts to retrieve the URL of the web page and adds a full visibility option for the docked tab.
• The Sorter now remains visible when DEVONthink is hidden.
• The performance of See Also & Classify has been improved.
• Changed commands Best Alternative and Text Alternative to Table View and Form View in View > Document Display when a sheet is selected.
• The First Record, Previous Record, Next Record, and Last Record commands are now available when viewing a sheet in table view.
• Sheet table views support now the menu command Go > Go to Record, also available in the Navigation and Editing bars.
• The current record in sheets is retained when switching between form and table views.
• It is now possible to reorder the columns in the Document > Annotations and Concordance > List inspectors.
• Revised shortcuts of: Tools > Rotate Left and Right, Tools > Batch Processing, and View > Document Display.
• Renamed the "Author" and "Info" columns of the Document > Annotations inspector to Content. In case of PDF documents the details, the contents, e.g., of text notes or the highlighted string, or the author are displayed. In all other cases the text and image content is shown.
• Annotations having details now display an icon in the Document > Annotations inspector.
• Tools > Summarize Highlights now includes details of PDF annotations.
• Improved the reliability of Tools > Summarize Highlights.
• Reintroduced some macOS Sierra workarounds for PDF issues. However, upgrading to macOS High Sierra or higher is highly recommended.
• Pressing ⌘⌫ while text fields are active now deletes to beginning of the current line instead of triggering Data > Move to Trash.
• Improved the performance of rendering Markdown documents.
• Increased default margins of editable text views, e.g., plain text, Markdown source, etc.
• Automatic Wiki linking in Markdown documents ignores now escaped brackets and parentheses.
• Improved tooltips and Accessibility support of Editing and Navigation bars.
• The maximum width of inspectors has been increased to half of the window width.
• Expanded smart groups show their contents sorted by name when the List view is set to Unsorted.
• Unread items in Sidebar > Extras are now shown in bold.
• Worked around an issue where dropping a file from DEVONthink with a URL into a composing window of Apple Mail would only yield a link instead of attaching the file.
• Improved converting HTML emails to RTF, e.g., when using the alternate email view.
• Slight improvements made for displaying longer filenames.
• Improved AppleScript support.
• Improved the reliability of the web server.
• Improved localization, performance, and reliability.

Fixed

• Fixed a crash when accessing the View menu while using the Import sidebar.
• Fixed a rare freeze when updating indexed files.
• Fixed an issue where the view/edit pane wasn't restored after closing and reopening a main window or quitting and relaunching the application.
• Fixed an issue where the Replace buttons in the Search inspector were not disabled when viewing files where a replacement could not occur, e.g., PDF or rendered Markdown files.
• Fixed issues with the Sorter: better Firefox support, improved drag and drop, and setting the focusing of the note field in Take Note .
• Fixed an issue where Find and Replace in the Search inspector didn't always work correctly when viewing Markdown or HTML documents using side-by-side display.
• Fixed an issue where a newly created group in the Global Inbox wasn't selected in sidebar if the Inboxes group was collapsed.
• Fixed an issue where the inspectors lost keyboard focus after database changes, e.g., renaming via the Info inspector.
• Fixed an issue where background operations, e.g., thumbnailing, could reset changes made in fields in the Inspectors.
• Fixed an issue where the Path bar wasn't visible anymore after resetting the Tags filter.
• Fixed an issue where the URL of automatic Wiki links in Markdown documents were displayed in the wrong color while using dark mode.
• Fixed issues where automatic Wiki linking based on "Names and Aliases" didn't work when beginning with a word with only one character, ending with a non-alphanumeric character, or using extended Greek script.
• Fixed issues with OCR: an error with auto-rotation, OCR always created the output in the Global Inbox, and issues when creating metadata after text recognition.
• Fixed an issue where rebuilding databases didn't update newer metadata items, like number of annotations or attachments, encryption state of PDFs, or the detected language.
• Fixed an issue where the buttons to add and remove users in Preferences > Server were not immediately disabled after starting or stopping the server.
• Fixed an issue where you could create users with no name in Preferences > Server.
• Fixed an issue where capturing of websites in Markdown format would produce HTML markup instead.
• Fixed an issue where the document display mode of Markdown files wasn't preserved in some cases.
• Fixed an issue where the group selector was displayed more than once with incoming scans.
• Fixed an issue when inserting back links in plain text and Markdown documents in the Annotations & Reminders inspector.
• Fixed an issue where the Go To and Insert Link To popovers could cause DEVONthink to freeze.
• Fixed an issue where the document name in an item link wasn't displayed.
• Fixed an issue when selecting the thumbnail of the first or last page of PDF documents with varying page sizes didn't always work as expected.
• Fixed an issue where the Tags bar would lose focus when navigating to the previous or next document.
• Fixed issues with search, including: the search scope and negated operations not working correctly, Fuzzy and Ignore diacritics weren't working correctly, and if Live/Prefix while typing was disabled, the search was still performed automatically.
• Fixed an issue where search results were not always updated after deleting items or emptying the trash.
• Fixed an issue where search hits from PDF annotations were displayed multiple times.
• Fixed an issue when duplicating or moving items indexed from an unmounted volume to another database.
• Fixed an issue where tags entered in the Info inspector were only updated after pressing ↩Return, or if no other info was changed.
• Fixed an issue where it wasn't possible to immediately rename a newly created group or feed in the sidebar.
• Fixed various cosmetic issues and visual artifacts.

Fixed (Sync)

• Fixed a rare crash with Bonjour syncing before sleeping or before quitting the application.

Removed

• Removed Vietnamese from the languages supported for OCR.