DEVONthink Pro is your essential assistant for today's world, where almost everything is digital. From shopping receipts to important research papers, your life often fills your hard drive in the form of emails, PDFs, Word documents, multimedia files and more. Questions eventually pop up, like where do you store all of this stuff? How do you organize these very different file types, and even better, how do you find the exact file you're looking for the second you need it? It's almost as if you need a second brain just to keep your digital life straight.
DEVONthink Pro is the solution to the digital age conundrum. It is your second brain, the one and only database for all your digital files, be they PDFs, emails, Word docs or even multimedia files. Boasting a refined artificial intelligence, DEVONthink Pro is exceedingly flexible and adapts to your personal needs. And if the files are not digital yet, digitize them with DEVONthink Pro Office. Use it as your document repository, your filing cabinet, your email archive, or your project organizer; DEVONthink Pro can do it all. You can even collect and organize data from the Web for your own use, enrich it with sound and movie files from your hard drive, and then export the finished product as a Web site or to an Apple Pages document to print, should you so desire. Or copy the content to your iPod! The possibilities are only as limited as your imagination.
Version 3.0beta4:
DEVONthink 3 Public Beta 4 brings another round of extensive improvements and fixes. For the newcomers, the Support Assistant has been updated, including a tour on first startup. The popular macOS dark mode has even more support in various aspects of the application. PDF interactions are now faster and more reliable when searching, reading, or saving. The built-in templates have been thoroughly gone over bringing new templates, improved templates, and removing some obsolete ones.
The interface and menus continue to be refined, with some new or revised shortcuts and modifications to sidebars and inspectors. For the automators, we have made improvements to smart rules, placeholders, and extended some AppleScript commands. And, as expected from us, there are many improvements for performance and stability in the interface as well as under-the-hood.
Note: This version expires at the end of August.
New:
- Added shortcuts to the Insert commands in the popup of the Annotations & Reminders inspector.
- Added a submenu to the New from Template item in the popup of the Annotations & Reminders inspector, giving access to use the default annotation or custom templates found in the Templates folder.
- Added command Open Link In DEVONthink 3 to the contextual menu of automatic Wikilinks in plain and rich text documents.
- Added a hidden preference DisplayGroupsInPreviewPane to display the contents of selected groups, smart groups, and feeds in the view/edit pane of main windows. The preview only displays files, not groups. Double-clicking files opens them in the same tab. This option is disabled, by default.
- Added support for latest versions of the CaptureOnTouch scanning application.
- Added AppleScript property "current line" to window and tab elements. This returns current line of text documents, e.g. to create paragraph links.
- Added "get custom meta data for … from … default value …" AppleScript command to make retrieval of certain custom metadata values in scripts easier.
Improved:
- Newly refactored PDF searching provides more performant searching and responsiveness.
- Performance when saving modified PDF documents has been improved, especially with larger documents.
- Improved Base64 encoding, speeding up viewing and converting EPUB files, capturing and saving formatted notes, and some functions of the web server.
- Improved performance when handling thousands of selected items.
- Built-in templates have been added to, updated, and some obsolete ones removed. Some templates are now also available as Markdown.
- Closing a search now hides the Search inspector, if it was automatically shown.
- The web interface now displays a user menu and logout option. .
- Dark mode support has been enhanced, including: use in the web server, website export, as well as increased support when using EPUB, rich text, HTML, and formatted notes.
- Improved fuzzy searching.
- New local smart groups target the current group by default, instead of defaulting to searching the entire database.
- Annotation files can now be made for bookmark files in the Annotations & Reminders inspector.
- The Insert Quote command in the Annotations & Reminders inspector adds two returns after a page reference.
- The Insert Back Link and Insert Quote commands of the Annotations & Reminders inspector now support plain and rich text, linking to the current paragraph. This does not support Markdown.
- The Details section of the Document > Annotations inspector can now be resized.
- Changes made in the Inspectors are immediately saved after switching away from a window or the application.
- Columns in the Document > Annotations and Concordance > List inspectors can be customized by control-clicking the headers.
- Markdown documents now allow for typing Slack-style emojis, e.g. :grinning:.
- Improved cross-linking and automatic WikiLinking in Markdown documents.
- The Link To and Insert Link To submenus of contextual menus now sort by name and display groups at the top.
- Improved the conversion of sheets to Markdown, HTML, formatted notes, rich text, and PDF.
- Clicking on PDF annotations in the Document > Annotations inspector now retains the current tool.
- Highlighting, underlining and strikethrough in PDF documents now supports undo and redo operations.
- Improved printing table and form view of sheets.
- Command-clicking on item links in sheets now opens the linked item in a new tab.
- Groups and smart groups selected in the Navigate sidebar now display their information in the inspectors if no items are selected in the item list.
- Adding items to the Reading List retains the thumbnail or a custom icon of the item.
- When opening DEVONthink's item links in third-party apps, DEVONthink will beep if the linked item can’t be found.
- Improved some layout defaults, including increasing margins for Markdown and formatted notes and leading for plain and rich texts to 1.2.
- Dragging a rich text selection, e.g., from TextEdit, containing only one attachment now imports now the attached file instead of creating a new rich text file.
- Documents automatically created after clicking on a WikiLink based on MashedWords now are created in the same group. This applies to files open in document windows too.
- Improvements and revisions to the Image Capture controls and interface in the Import sidebar.
- Updated OCR with options for deskewing and disabling compression.
- The Sorter has been updated with: a drop sound effect, changed the "Body" label to Comments in the web clipper, and the Tags field shows a plus button as shown in the Info inspector.
- The Info > Custom inspector now displays totals of numeric values, e.g., price or tax, when multiple items are selected.
- Added icons to the Tools > Sheet menu.
- Improved performance when importing Unix mailboxes.
- Revised the shortcut of View > Document Display > Best Alternative to avoid conflict with macOS’ dictionary.
- Smart rules created by duplicating smart groups now use the "On Demand" event trigger by default.
- Editing a smart group or rule disables the OK button if the targeted group or database no longer exists. The Search in label also will be displayed in red.
- Improved reminder handling.
- The smart group and rule editor automatically simplifies compound predicates containing only one criterion.
- Entries in Window > Log> now include the database name and location for easier identification.
- Deleting and rebuilding of databases is now disabled while indexing or files are being moved from one database to another.
- Updated Scripts > Reminders > Add as Event to Calendar.
- Updated "Download Bibliographic Metadata" smart rule script to better support citations with multiple authors.
- Document date placeholders and AppleScript properties now ignore future dates in the document.
- Improved scripts and mail rule scripts for Apple Mail now check whether attachments have been downloaded.
- Improved email archiving.
- With emails, recognition of duplicates now ignores file size unless Preferences > General >Stricter recognition of duplicates is enabled.
- Improved performance and stability, including internal database processes and the interface.
Improved (Sync):
- The name of the sync stores in Preferences > Sync no longer displays the .dtCloud extension.
- Improved overall reliability.
Fixed:
- Fixed a rare crash caused by closing databases while background operations were still active.
- Fixed various issues and crashes with the OCR engine and also improves auto deskewing.
- Fixed some issue with the web interface, including: a fix for downloading files from See Also or the search results, and retaining the current inspector, and localization fixes.
- Fixed an issue where List view columns were not automatically removed after customizing the metadata list via the Customize Metadata command in View > Sort / Columns.
- Fixed an issue with the position of the Info popover when a main window's toolbar was set to "Icon only" mode.
- Fixed an issue with the scaling and alignment of icons on custom toolbar items.
- Fixed an issue where reminders would revert to their last used setting after renaming an item.
- Fixed an issue where switching tabs after opening multiple documents in full screen mode caused the Navigation or Editing bars to be displayed.
- Fixed an issue where revealing documents didn't work consistently when View > Show Only Documents was enabled.
- Fixed an issue where the Info filter displayed the wrong files when using the "Date Due" option.
- Fixed issue when using date fields the Info > Generic inspector.
- Fixed issues when displaying the Add to Favorites or Remove from Favorites contextual menu commands in the Navigate sidebar.
- Fixed an issue where custom toolbar items displayed incorrectly when dark mode was enabled.
- Fixed issues with background processes potentially slowing down moving items into and between databases.
- Fixed an issue in the Navigate sidebar where the icon of encrypted databases didn't display the icon denoting unsynced changes.
- Fixed an issue where customizing the icon of any type of group or feed didn't immediately display the new icon.
- Fixed an issue where syncing would change the scroll position or selection of the Annotations & Reminders inspector
- Fixed an issue where the Annotations & Reminders inspector saved unmodified annotations.
- Fixed an issue where annotations and geolocation data were not always immediately synchronized.
- Fixed an issue where renaming an item immediately followed by an action, e.g., selecting Data > New from Clipboard, didn’t retain the new name in columns view.
- Fixed an issue where the contextual menu command Open In or double-clicking PDF link annotations in the Documents > Links inspector opened the Annotations panel instead of opening the link.
- Fixed an issue where converting bookmarks to PDF didn't retain the original attributes, e.g., Tags.
- Fixed an issue with Markdown to PDF or RTF conversion and exporting as PDF and Word and RTF(D) when dark mode was enabled.
- Fixed an issue highlighting words selected in the Concordance > List inspector not matching word boundaries in sheets.
- Fixed an issue where clicking on an item link having no matching item created a new dummy document instead of beeping.
- Fixed an issue with the text color of rich text documents when converted from plain text documents.
- Fixed an issue with textbundle conversions and exports.
- Fixed an issue where the URL of textbundle documents was the internal URL of the file.
- Fixed an issue where highlights in PDF highlighting created on Mojave weren't displayed on El Capitan.
- Fixed an issue where the Tools > Create Metadata Overview command didn’t include all custom metadata definitions to the sheet, e.g., values of sets or format of numbers.
- Fixed an issue where the Add tags to images preference affected PDF documents.
- Fixed an issue with the autocompletion list of tags in the Info inspector would display beyond the edge of the screen.
- Fixed an issue where the Highlight Cccurrences option in smart groups and rules didn’t work.
- Fixed various display issues with sheets, including preserving column widths after editing the sheet.
- Fixed an issue where several menu items and shortcuts were disabled, e.g., Edit > Select All, when viewing read-only sheets, like .bib files.
- Fixes some stability issues with WebKit.
- Fixed some issues when archiving email.
- Fixed an issue where emails didn't display correctly in dark mode.
- Fixed an issue where the wrong extension of email attachments was used, e.g., with messages saved from the Thunderbird email application.
- Fixed and issue where custom icons weren't always retained.
- Fixed an issue with OCR when custom dictionaries had no entries.
- Fixed an issue where the progress of DEVONthink > Check for Updates on startup was displayed in the Activity window instead of the Activity pane of the main window.
- Fixed an issue where "Kind" wasn’t included in the View > Columns / Sort > Customize Metadata panel.
- Fixed an issue where columns disabled in the View > Columns / Sort > Customize Metadata panel were not always automatically hidden.
- Fixed a issue where rebuilding databases didn’t retain the unsorted order when used with AFPS volumes.
- Fixed an issue where you could no longer add custom metadata in Preferences > Data after importing metadata or using AppleScript to create attributes.
- Fixed an issue with smart group and rules containing custom metadata conditions having the same name as internal metadata, e.g., "Language".
- Fixed an issue when uninstalling smart rules via the Support Assistant.
- Fixed an issue with clipped web pages used with smart rules.
- Fixed issues with the contextual menu of automatic WikiLinks in documents.
- Fixed various cosmetic issues with the interface.
Fixed (Sync):
- Fixed a rare freeze when Sync on Quit was enabled in Preferences > Sync.
Removed:
- Removed Arabic, Hebrew, and Yiddish from list of supported OCR languages.
- Removed the default shortcut from File > Import > Files and Folders as it was identical to the shortcut of Tools > Show / Hide inspectors.
Extraordinary software and developer!
DEVONthink Pro User Discussion