DEVONthink Pro
DEVONthink Pro


DEVONthink Pro free download for Mac

DEVONthink Pro

30 January 2020

Knowledge base, information manager, and much more.


DEVONthink is DEVONtechnologies' document and information management solution. It supports a large variety of file formats and stores them in a database enhanced by artificial intelligence (AI). Many document formats can be directly viewed, edited, and annotated. A powerful search language finds documents in an instant, smart groups keep them always at hand.

Sophisticated organization tools, AI-based techniques that handle even the largest collections, and numerous integration options make DEVONthink the work environment of choice for researchers, lawyers, and educators. Smart rules, flexible reminders, and deep AppleScript support allow automating even complex repeating tasks. And with its fast, reliable, and secure synchronization users keep their data available on all their Macs. DEVONthink To Go for iPad and iPhone completes the DEVONthink ecosystem.

  • Keeps your data together
  • Scans your paper
  • Archives your email
  • Assists you with A.I.
  • Syncs your data securely
  • Automates repeating tasks
  • Lets you share your data

What's new in DEVONthink Pro

Version 3.0.4:

This release brings more refinements and bug fixes to DEVONthink. The enhanced dark mode allows for disabling dark mode only for documents and items can be accessed much faster through the Go > Go To, Data > Move To, and Edit > Insert > Link To popovers. Indexing and syncing indexed files has been improved, too, even with items located in iCloud, and so has the overall performance and reliability.

  • Added Use dark background for documents option to Preferences > General > Appearance, enabled by default.
  • Added a + button to the Data > Move To popover to allow creating new groups quickly.
  • Search results are now always sorted by score by default. The former behavior can be enabled by setting the hidden preference PersistentSortingOfSearchResults.
  • Notifications inform about new extras available in the Extras sidebar.
New (Pro):
  • Scans from the Brother iPrint & Scan software are now recognized and run through OCR on demand.
  • Option-clicking words in document windows now performs a search in the frontmost main window.
  • The contextual menus in document windows now support the same search-related commands found in main windows.
  • Moving items no longer fail if items with the same UUID, type, and size already exist at the destination; replicants are added instead.
  • The Exclude subgroups option of smart groups and smart rules can now be used when targeting the root of a database.
  • The Navigate sidebar now scrolls to selected item automatically, if necessary, e.g., after using Go > Go To.
  • If the option View > Show Only Documents is enabled, the Group, Smart Group, or Feed commands in the Data > New menu are now performed in the Navigate sidebar. These commands are disabled if the sidebar is invisible.
  • Tooltips explain the labels of the Info > Custom inspector and in the form views of sheets.
  • Dropping image files from the Finder into Markdown documents adds now valid Markdown links to them.
  • Tools > Create Expense Report now supports groups, smart groups, and feeds having the required custom metadata.
  • It is now possible to tab into the list of Go > Go To, Data > Move To, and Edit > Insert > Link popovers and use the arrow keys for navigating, e.g., expanding and collapsing groups.
  • The Reading List now honors the Double-click opens documents externally option in Preferences > General.
  • Shortcut keys in Preferences > Sorter are now validated so already used key combinations are disallowed.
  • If a volume containing an open database is unexpectedly unmounted, the database will be closed and an error logged to Windows > Log.
  • Scripts now block the synchronization to alleviate errors from longer running scripted tasks.
  • The Sorter checks if it has permissions to access the camera and logs an error if not.
  • Bookmarks and feeds are now always automatically named, if necessary, e.g., after adding an unnamed bookmark via the Sorter when using the sharing extension.
  • Tags are now automatically updated after renaming an item if the option Convert hashtags to tags in Preferences > Import > Tags is enabled.
  • Updated Chrome and Firefox browser extensions support ⌘⇧C again.
  • Improved highlighting in formatted notes via Format > Highlight while in dark mode.
  • Improved dark mode support of rich text documents, e.g., for code copied from Xcode, after changing text colors to white and black or using strike through.
  • The extended attribute kMDItemWhereFroms of indexed or exported items is set to the item's URL. Additionally, the Download Manager (Pro edition) sets this attribute on downloaded items.
  • Printing rich text documents or converting them to PDF now retains the formatting of links.
  • Improved importing and indexing of files and folders located in cloud folders, especially of items in iCloud Drive without local copies.
  • The embedded script editor of smart rules and reminders now displays error messages at the bottom of the window and selects the range causing the error.
  • Improved "Check Links" and "Download Bibliographic Metadata" smart rule scripts so they don't display error alerts which are not recommended for smart rules.
  • The scripts Add as Event to Calendar and Add as To Do to Reminders in the Scripts > Reminders menu now support custom dates.
  • The "selected text" AppleScript property now supports selected text in the source view of HTML and Markdown documents while viewing in side-by-side mode.
  • Setting the "selection" AppleScript property now works in toolbar search results.
  • Improved responsiveness while handling indexed folders on network volumes.
  • Improved caching of smart group and smart rule results.
  • Improved overall performance in the Go > Go To, Data > Move To, and Edit > Insert > Link popovers.
  • Improved conversion of automatic Wiki links in Markdown documents for previewing or converting is about 50 times faster.
  • Improved preprocessing of emojis in Markdown documents before previewing, exporting, or converting large Markdown documents could stall the application and is now about 600 times faster.
  • Improved conversion of rich text and formatted notes retains line breaks.
  • Improved compatibility to OPML files containing comments.
  • The default encoding for HTML files without a charset is now UTF-8 instead of ISO-Latin-1.
  • Improved encoding in sheets, e.g. in metadata overviews.
  • Improved compatibility when third-party software has modified the operating system's behavior.
  • Improved error handling in case of encrypted databases located in the trash or in cloud folders.
Improved (Pro):
  • Entering metadata for incoming scanned files no longer inhibits OCR of other documents. An update to the OCR resources is required.
  • The PDF preview in the metadata panel after OCR now uses the display and data detector settings of the preferences.
  • OCR issues are now logged to Windows > Log instead of showing an alert.
Improved (Server):
  • Preferences > Server now includes a guest user by default.
Improved (Sync):
  • Garbage collection of sync stores is now performed immediately after uploading changes. This may avoid unnecessary and possibly large downloads on other devices and also to free up disk and cloud space more efficiently.
  • Improved handling of indexed items in cloud folders.
  • Improved downloading pending items from sync stores.
  • Improved reliability of iCloud upload monitoring.
  • Improved reliability of Bonjour syncs.
  • More reliable handling of status files.
  • Fixed a crash related to changing dates via the keyboard in the Info filter pane.
  • Fixed a rare crash when using autocompletion of square bracket WikiLinks.
  • Fixed a rare crash when viewing toolbar search results in column view.
  • Fixed an issue with deleting custom metadata values in List view.
  • Fixed an issue with Finder comments or annotations in the Annotations & Reminders inspector not being saved after switching to the Tags bar and entering tags.
  • Fixed an issue with flashing windows when viewing images (macOS Catalina).
  • Fixed an issue with newly created items that couldn't be renamed in Icon view.
  • Fixed an issue with rotating or flipping a PNG image using an indexed color palette by disabling these options on the affected versions of macOS (macOS El Capitan through Mojave).
  • Fixed an issue with searching, especially searching for Asian characters.
  • Fixed an issue with the Search inspector and search highlighting not being updated after switching between various smart groups and smart rules containing the same items.
  • Fixed an issue with the Edit > Copy Item Link command not working with items selected in the Navigate sidebar.
  • Fixed an issue with the sidebar when renaming groups in the Navigate sidebar (macOS Sierra through High Sierra).
  • Fixed an issue with the unread state of new items created by Sorter.
  • Fixed an issue with validating the Tools > Summarize Highlights menu items.
  • Fixed an issue where Go > Back didn't work after opening PDF documents.
  • Fixed an issue where DEVONthink could freeze after dragging a bookmark folder from Safari to DEVONthink.
  • Fixed an issue where adding web pages or search results to DEVONthink beeped unnecessarily.
  • Fixed an issue where the Navigation bar and text view of Markdown documents were not updated after locking and unlocking documents in side-by-side mode.
  • Fixed an issue where the Start Server command was available in the Dock menu of the Standard and Pro editions.
  • Fixed an issue where the global inbox couldn't be renamed in the Navigate sidebar if Preferences > General > Sidebar > Unify inboxes was enabled.
  • Fixed an issue where the playback controls of audio files were not visible (macOS Catalina).
Fixed (Pro):
  • Fixed a crash related to importing UNIX .mbox files.
  • Fixed a crash of OCR when converting records to searchable PDF.
  • Fixed an issue with moving items to a new binder in the Imports section of Image Capture sidebar.
  • Fixed an issue with OCR that could adversely affect file sizes, file dates, and annotations.
  • Fixed an issue with OCR where jobs were not removed from scanning queue after an import failure.
  • Fixed an issue with the dark mode appearance of buttons in the Download Manager.
Fixed (Server):
  • Fixed an issue where loading .p12 files in Preferences > Server didn't prompt for a password.
Fixed (Sync):
  • Fixed a rare crash when syncing with Dropbox.
  • Fixed a crash related to broken sync status files.
  • Fixed an issue with downloading pending items.
  • Fixed an issue where a Bonjour sync could sometime freeze the application.

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115 DEVONthink Pro Reviews

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Rate this app:

13 September 2019

Most helpful

Looks like they did a good job cleaning up the interface of the desktop app. Unfortunately, their website is confusing. They need to hire a marketing person to tell them what needs to be on their site so that it isn't confusing for customers (and people who potentially want to upgrade) to figure out. A good comparison chart of ALL versions would be a start along with the price for each. It looks like the upgrade from DEVONThink Pro 2 to DEVONThink Pro 3 to get some of the same features that I had in 2 is pretty steep compared to the about $50 I paid last time.
Like (2)
Version 3.0
16 December 2019
I don't understand the appeal of this software at all. I tried the latest version. How is it different from merely organizing files, folders, and Smart Folders in Finder, coupled with the Houdah Spot search, besides all the pointless features, such as tag cloud and "AppleScript and script-driven smart templates?" It sucks up all your time fiddling with scripts and troubleshooting them before getting any meaningful benefits if there are at all — a typical over-engineering for productivity porn addicts. Finder with QuickLook window open will allow me to go through hundreds of plain text files, PDFs, images, and videos. I did all my graduate school researches that way, and it worked just fine. File names can contain some basic meta info that will work just about anywhere without relying on a specific brand of an app like this. A one-trick pony like MailSteward is FAR better and versatile in extracting email messages and use them in any database. And why do I need to use yet another tool to save a webpage when I can copy and paste a webpage in Reader Mode or good old "Save As HTML" command in any browser? Want an entire package in the original state? SiteSucker is FAR better than any of these "Everything Buckets." And, the developer thinks I should pay $199.00 for these things that I can do better and in a more compatible way myself? Talk about ultimate redundancy here. No thanks.
Like (1)
Version 3.0.3
13 September 2019
Looks like they did a good job cleaning up the interface of the desktop app. Unfortunately, their website is confusing. They need to hire a marketing person to tell them what needs to be on their site so that it isn't confusing for customers (and people who potentially want to upgrade) to figure out. A good comparison chart of ALL versions would be a start along with the price for each. It looks like the upgrade from DEVONThink Pro 2 to DEVONThink Pro 3 to get some of the same features that I had in 2 is pretty steep compared to the about $50 I paid last time.
Like (2)
Version 3.0
12 September 2019
I have been using DevonThink (pro) for a few years now. And I am very satisfied with it. I am now considering moving to version 3 but I continue to find the distinction between the different versions rather confusing! More precisely, I don't like their 'Comparison Edition' page! (on ) Rather than see 'The standard edition offers all features portrayed on the DEVONthink product page except those listed above', I would have preferred a simple presentation of all the main features with 3 columns. 'DEVONthink - DEVONthink Pro - DEVONthink Server' IMHO it would have been much clearer.
Like (1)
Version 3.0
01 August 2019
I really love it! DEVONthink Pro is one of my favourite pieces of software.
Like (1)
Version 3.0beta5
30 July 2019
Is DEVONthink Pro beta 5 - it is "beta" after all - suitable for practical use?? We have been waiting for the final release ... need the software asap for a project that includes OCRing 1500 pages of pdf documents. Comments, thanks.
Like (2)
Version 3.0beta5
1 answer(s)
01 August 2019
See my recent comments elsewhere on this page. I cannot find any way to download. a demo of DEVONthink Pro 3 beta. Maybe if you buy a license?
19 July 2019
What downloads is not DEVONthink Pro Version 3.0beta4. It's DEVONthink Standard Version 3.0beta4. Same as the download here:
Version 3.0beta4
1 answer(s)
31 July 2019
What I wrote above is also valid for DEVONthink Pro Version 3.0beta5.
12 June 2019
The transition to DEVONThink versions 3.0 is going to be confusing. Therefore, this page was created to assist users:

Upgrader's Guide

"With DEVONthink 3.0 we have cleaned up the editions lineup. We retired DEVONnote and DEVONthink Personal, and rearranged the feature sets of the new editions in a way that we feel makes more sense to more of you...."

The resulting versions for 3.0 will be:
• DEVONThink Pro --> DEVONThink 3.0
• DEVONThink Office --> DEVONThink Pro 3.0
- OR --> DEVONThink Server 3.0

This page lists the features of both the NEW 3.0 Pro version and Server version:
DEVONthink Editions

AND here is the what's New in DEVONthink 3 page:
Like (2)
Version 3.0beta3
2 answer(s)
12 June 2019
I'm a long time customer and own DevonThink Pro 2. I'm bummed that in order to keep using the Concordance feature, I have to upgrade to Pro 3 for $149, instead of v3 for $49. Concordance is the only additional feature I'd use in Pro v3, and I'll lose that if I just do the $49 upgrade to DT v3.
Like (1)
12 June 2019
Dba: The beta testing isn’t over yet! I’d write DEVON about the situation and ask them to consider adding back Concordance.
Like (1)
24 May 2019
I agree it's a relatively powerful piece of software but I tried this vs. Paperless and Neat and found both those two apps on par and at 1/3 the price. I might be old school but I don't think shareware, as this product is listed as, should cost $200.
Version 3.0beta2
23 May 2019
Best app I have ever used. Almost replaces Finder. Go paperless, organizes etc etc. Mac, iPhone and iPad all via iCloud AND IT WORKS!
Like (2)
Version 3.0beta1
28 April 2019
Been using DTP since its early days, am very glad they finally modernized and streamlined it (it's always been very stable and highly professional). It's a complex and very powerful app I could not live without, and that is hard to describe as it can be and do so many things. It's central in my Mac-Life. I can only say I'm psyched about this "rebirth".
Like (2)
Version 3.0beta1