OmniFocus
OmniFocus
3.4.4

4.6

OmniFocus free download for Mac

OmniFocus

3.4.4
07 November 2019

GTD task manager with iOS companion app.

Overview

OmniFocus is an organizer app. It uses projects to organize tasks naturally, and then add tags to organize across projects. Easily enter tasks when you’re on the go, and process them when you have time. Tap the Forecast view - which shows both tasks and calendar events - to get a handle on your day. Use the Review perspective to keep your projects and tasks on track.

Use OmniFocus to accomplish more every day. Create projects and tasks, organize them with tags, focus on what you can do right now - and get stuff done. Then let our free syncing system make sure you data is the same on every Mac. (And on OmniFocus for iOS, available separately.) Because your data is encrypted, it’s safe in the cloud.

OmniFocus comes in two feature levels: Standard, available for $49.99; and Pro, available for $99.99.

What's new in OmniFocus

Version 3.4.4:
  • Sync — Fixed a problem that could result in extra sync activity and poor performance if many copies of OmniFocus were syncing to the same location.
  • App Store — Fixed a problem where App Store copies of OmniFocus could lose their licensed status while AirPlay was active on Macs with wired ethernet connections.

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87 OmniFocus Reviews

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Rate this app:

chongo
18 August 2019

Most helpful

I have found OmniFocus to be amazingly useful. OmniFocus is expert friendly. OmniFocus gives you a number of ways to do something so YOU decide what subset of features you need to use. HINT: You don't have to use every OmniFocus feature. Pick a subset. Even the most basic can be very useful. If your set of task management grows, OmniFocus has the features that will allow handle the growth. This is why I use the term "Expert Friendly". Unlike apps such as Todoist, OmniFocus can start simple, and grow with you as your needs grow. If you are starting out managing tasks, don't overdo it. A hyper-organized list of tasks will NOT make it easier to get them done. Start simple. Finish simple tasks. When over time, your set of tasks grow, consider adding a OmniFocus feature or two. Last, put this app front and center on your Desktop, smart phone, and tablets. Schedule tasks for dates in the future. Check on your list on a daily basis to start. If your day is too busy, reschedule tasks to a later date (life happens, this is normal). When you DO finish a task, give yourself a sense of enjoyment marking that task as done. Even saying to yourself "yay" as you check it off helps. Enjoy!
Like (1)
Version 3.4.2
Bumbleb
10 November 2019
After having used Things 3 for a year, I've switched to OmniFocus. I've used previous versions of both apps for many years. Things 3 fails in key areas: 1. No way to easily see which tasks are due and overdue. Things 2 had a switch for that, but 3 doesn't. Major omission. 2. Cultured Code never listens to user feedback, let alone entice communication with their users. OmniGroup on the other hand offers EXCELLENT, attentive support AND listens to their users/customers. 3. Things has no way to save searches. This is particularly problematic since it doesn't has tabs either. Whenever you switch view from f.e. a tag-filtered Today view, to some project, and back again: your Today view is no longer filtered by that/those tag(s): it's back to its default view of everything. OmniFocus on the other hand, has Perspectives, which is like "saved searches on steroids". Immensely useful! One click, and you see your tasks from the exact perspective – filtered exactly like you've configured it. 4. Things 3's sections/headers were a nice, welcome addition to Things 2. But compared to OmniFocus' true, fantastic outlining capabilities: their usefulness is very very small. You can't collapse them, to create a less cluttered view. You can't search for them. They don't do anything else than visually divide your task list into sections. 5. OmniFocus has attachments. Even audio files. Things 3 has none of that. 6. Things 3 dumbed-down their "start-date" feature. And it's not as powerful for postponing projects, as OmniFocus' "defer-dates" feature is. 7. "next actions" in Things 3 is as bad an implementation as it was in Things 2. In OmniFocus, you have true dependencies. Projects can be set as "sequential" – and you'll only see the next action in your action lists. This is HUGE! If you have complete a given client project before you can invoice it, there's no reason that the "send invoice for the project" shows up in your list of admin-work to do. In Things it will. Things is "dumb" that way. Overall, in Things I end up with way too many tasks in the Today view, because everything I don't wanna forget ends up going there. But the result is a constant list of 50-100 tasks in "Today". OmniFocus lets me prioritize and FILTER much better – and more consistently. And OmniGroup is really, IMO, such a cool company worth supporting. For us long-time Mac users, they're one of those developers who has stuck with the Mac, listens to their customers, and develop unique applications that you just KNOW WORKS.
Like (1)
Version 3.4.4
chongo
18 August 2019
I have found OmniFocus to be amazingly useful. OmniFocus is expert friendly. OmniFocus gives you a number of ways to do something so YOU decide what subset of features you need to use. HINT: You don't have to use every OmniFocus feature. Pick a subset. Even the most basic can be very useful. If your set of task management grows, OmniFocus has the features that will allow handle the growth. This is why I use the term "Expert Friendly". Unlike apps such as Todoist, OmniFocus can start simple, and grow with you as your needs grow. If you are starting out managing tasks, don't overdo it. A hyper-organized list of tasks will NOT make it easier to get them done. Start simple. Finish simple tasks. When over time, your set of tasks grow, consider adding a OmniFocus feature or two. Last, put this app front and center on your Desktop, smart phone, and tablets. Schedule tasks for dates in the future. Check on your list on a daily basis to start. If your day is too busy, reschedule tasks to a later date (life happens, this is normal). When you DO finish a task, give yourself a sense of enjoyment marking that task as done. Even saying to yourself "yay" as you check it off helps. Enjoy!
Like (1)
Version 3.4.2
Detlevski
06 April 2019
So the OmniGroup is preparing their users for a subscription based service?
I don't need the webbased app and certainly don't need the $10 a month subscription to access a web function I don't need. I have paid way way too much for the Pro version on iPad, iPhone and Mac. I guess if they force their users to a subscription it is goodbye for me. Over the years I have probably paid over 300 dollars to keep OF current on all my devices.

I think I am not alone in this trend. for years I have bought more and more software and since the last year I find myself deleting more and more apps I hardly use. The subscription model has taken it's toll on me. I am in the process of dumping most of my subscription model based software. Things here I come ...

In the end there is only one solution to the subscription based software. Don't subscribe!
Like (8)
Version 3.3
5 answer(s)
zlazkow
zlazkow
08 May 2019
YES, you're not alone.
90% of us will never ever become zombies of paying for a "service". Other developers who're planning to take an easy way to Richies, take a note.
Like (2)
gryphonent
gryphonent
28 May 2019
With you all the way. Might switch to ToDoIst
Like (2)
zlazkow
zlazkow
29 May 2019
yes, screw them.
Like (2)
Bumbleb
Bumbleb
10 November 2019
Take my word for it: Todoist SUCKS bigtime. If you sort a list by due date, priority or whatever: the task order you manually created is lost. And their underlying database tech is HORRIBLE. There's big potential for all your tasks ending up all jumbled up. It happened for me both periods I used Todoist, even though spaced by a year.
Like (1)
Version 3.4.4
Bumbleb
Bumbleb
10 November 2019
And OmniFocus is certainly not prescription-only. You can buy as you've always been able to do!
Like
Version 3.4.4
Svenster
05 April 2019
After spending years attempting to acquire specific Omni products, I recently managed to install the pro versions of two iOS and OS X Omni Apps just a month ago. Today Omni announced that if I want access to any new functions I will have to subscribe to the tune of $200 AUD a year for just one App! Such a disappointment! That’s the end of the Omni Ride for me… Just recently I rediscovered TickTick. So once again I’m going to have to spend months transferring all that data in to an other Application! So much for technology saving you time! Not Happy Jan!!!
Like (3)
Version 3.3
Scott-C-H-
13 April 2018
I used OmniFocus quite extensively for a few years. I was a fan in the beginning, but the more I used it, the more I felt like it was the kind of app that created a bunch of maintenance busywork. The UI feels busy. It takes a bunch of tutorials to figure out how to use it effectively. It's fiddly with a bunch of menu items and checkboxes to configure each entry. It's a tail-wagging app that requires a lot of your attention. I got tired of using it at some point. In my case, I found Todoist to be more flexible, cleaner UI, and minimalistic, all of which I strongly prefer, and it's what I happily use now. Besides, I found that the best way to manage tasks is not to over-track tasks and have less sh!t to do. I found that OmniFocus tended to make me overthink task management with all kinds of bells and whistles, and it made me want to add more and more.
Like (7)
Version 2.12.2
1 answer(s)
cig0
cig0
05 January 2019
My very same feelings. It was hard to accept that I'd literally lost much of my initial investment when I decided to look for an alternative instead upgrading to version 3 because of the exact points you make.
I eventually settled with Things 3 which, while not the ultimate task management solution (i.e. I'd like to see a more robust calendar management), it's dead-simple yet quite powerful to help manage your stuff while admirably staying out of the way.
A total personal choice, for sure =)
Like (2)
dwp-1
06 March 2018
If you are supposed to use due dates only for items that need to be done by the due date and set up your tasks using the deferred date, why don't they show up in the forecast view when the defer date arrives? This baffles the hell out of me. I don't get how this can be used as anything other than a project manager at best.
Like (2)
Version 2.12
Kerry-Dawson
09 January 2018
I was going to give this a 3 since it its not cross platform (Android) AND myopia dominates what is supposed to be an advanced tech company. They are not advanced in their thinking at all. Unfortunately. I like the program and am giving the system a 4 only because a third party has done a Omnifoucs app for Android. However, that it takes a third party and the idiots at Omni run it down, There are some great cross platform task managers that are more powerful than Omni suvch as 2do but Im going to give them a 4 as it's a system that allows you to get you tasks in fast but in some ways too fast as some people go way overboard on the . task entry portion and don't work on getting anything done.
Like
Version 2.11.2
1 answer(s)
xcoxco
xcoxco
21 March 2018
I suggest not calling folks "idiots" in a public forum. Like you, the folks at Omni work hard and must deal with the real world. It may be that an Android version is simply not feasible in their circumstances.

Thank you.
Like (8)
hugelshofer
19 October 2017
I just contacted OmniFocus Support via eMail because I need some answers concerning ongoing El Capitan Support. Normally I don't 'really read' those auto-responder eMails form any ticketing-System. But that one did catch my attention. The guys at OmniGroup definitely play in a Pro league. Ich ziehe meinen Hut. #respect __________________________ sidenote: OmniFocus 2.9.1 is rock solid on El Capitan — there be dragons at High Sierra
Like (1)
Version 2.11.1
SunWolf
29 April 2017
I used Things for quite a while until I switched to OmniFocus. OF is so much more powerful, better interface and more user friendly. Since OF is even cheaper, I do see not see any reason why anyone should get Things. Highly recommended.
Like (2)
Version 2.9
2 answer(s)
Odysseus
Odysseus
02 May 2017
Things 3 is just around the corner …
Like
hugelshofer
hugelshofer
19 October 2017
well, this was definitely true until Things 3 changed everything.
I am a longtime GTD User of both systems (business & private life) and had purchased almost all versions (Mac, iPad, iPhone) for both Apps — since the days when OmniFocus 0.x started in Alpha state.

I used OF mainly on my iPad until they killed their best version ever. As for OF2 I do need OF2 on my Mac to do the heavy lifting. I need it, but I don't love that piece of Software. That said, I really love the iPhone version (albeit I don't use it a lot since I am mostly on fixed places where I cary my iPad with me.)

I just found out today that OmniGroup dropped Support for OS X El Capitan. As a SysAdmin I know why I only deploy the PRO version of any new macOS System at the point when it is stable (and annoying bugs have been fixed).
• OS X Lion was crap
• OS X Yosemite a joke
• macOS Sierra for Apple Fanboys
• macOS High Sierra not ready to deploy for productive Systems
—> El Capitan still the best for now and supported till summer 2018.

Whats my point? OF 2 feels very outdated compared to the new Things 3. thats OK for me. But dropping Support for the best macOS (Apple ever built) when Apple is still supporting it ...!?!

@OmniGroup: that is NOT OK.
Like
ANDRESson
07 October 2016
OmniFocus is a good tool for planning and managing daily tasks. Good-looking interface, easy to install. Bugs fixed and it works nice with Mac OS Sierra.
Like (1)
Version 2.7.1
$99.99

4.6

App requirements: 
  • Intel 64
  • macOS 10.13.2 or later
Category: 
Developer Website: 
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