DEVONthink Pro Office
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(54) 4.416666666666667

Knowledge base, information manager, and much more.   Demo ($149.95)
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DEVONthink Pro Office is a knowledge base, information manager, and much more. In today's world, everything is digital. From shopping receipts to important research papers, your life often fills your hard drive in the form of emails, PDFs, Word documents, multimedia files, and more. Questions eventually pop up, like where do you store all of this stuff? How do you organize these very different file types, and even better, how do you find the exact file you're looking for the second you need it? It's almost as if you
What's New
Version 2.7.4:

New

  • Preferences > General > Labels allows changing the label style (classic, modern or dots).
  • Copy Image contextual menu item of movies copies image frame.
  • Annotation toolbar item can create lines and arrows.
  • Send by Email supports AirMail.
  • Mobile web interface supports viewing email messages.
Improved
  • Highlighting of selected items in various lists.
  • Instapaper checkbox of Clip to DEVONthink renamed to Reformat with Instapaper for clarity.
  • Creation date and user name are added to PDF annotations.
  • Importing Notebooks from Evernote skips already imported notes.
  • PDF line annotations.
  • Installation of support for ScanSnap Manager or ExactScan (Pro) on OS X 10.9 Mavericks.
  • Dates of feed items in the future are automatically fixed.
  • Web views support FTP on OS X 10.9 Mavericks.
  • Recent destinations and favorites in menus display the full path if the name is not unique.
  • Drags from applications not implementing "promised files" correctly (e.g., Firefox) are accepted.
  • Items duplicated via the contextual or action menu are now automatically selected if possible.
  • Switching to sorting by creation/modification/addition date automatically switches to descending sorting.
  • Double-clicking on an ".mm" file opens it with Freeplane if Freeplane is the default application for the file.
  • Indexing of metadata skips garbage that bloats the index.
  • Handling of incompatible Spotlight metadata importer plugins.
  • Reloading of windows and views after synchronizing.
  • Localizations.
  • Reliability and performance.
Fixed
  • Imported email messages were sometimes re-indexed after filesystem events.
  • Refresh Feeds contextual or action menu command wasn't always available.
  • Database favorites containing diacritic characters couldn't be removed.
  • Additional imports to shared groups (e.g., "Downloads" or "Emails") in the trash create a new shared group instead of adding to the group in the trash.
  • Minor issues in scanner/camera import.
  • Minor issues in the Sorter.
  • Destination of links in text views wasn't shown in the document's navigation bar.
  • First See Also result wasn't always the current document.
  • Importing and indexing used internal creation/modification date for unknown file types.
  • Image signatures created on Retina displays were not compatible to image signatures created on non-Retina displays.
  • Template scripts didn't always use "DNtp" as the application ID.
  • Worked around glitches of Quick Look panel on OS X 10.9 Mavericks.
  • Unnecessary Console logging.
  • Minor bugs and glitches.
Removed
  • Preferences > General > Startup and Preferences > General > Appearance > Colorize icons with labels.

Version 2.7.4:

New

  • Preferences > General > Labels allows changing the label style (classic, modern or dots).
  • Copy Image contextual menu item of movies copies image frame.
  • Annotation toolbar item can create lines and arrows.
  • Send by Email supports AirMail.
  • Mobile web interface supports more...
Requirements
Intel, OS X 10.6.8 or later



MacUpdate - DEVONthink Pro Office




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    +2

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    +1

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DEVONthink Pro Off... User Discussion (Write a Review)
ver. 2.x:
(54)
Your rating: Now say why...
Overall:
(59)

sort: smiles | time
burypromote

+78
Turquoise commented on 27 Mar 2014
I am looking for an application that would download ALL my emails AND their attachments and archive them on my computer, and wonder whether DTPO does that.

I want the application to connect directly to my Yahoo and Gmail account, not take from Apple mail. Apple mail erratically, and one is never sure if attachments has been archived or not. Many times, I found myself clicking on an email I already archived, just to see Mail trying to connect to the server in order to retrieve its attachments.

Therefore, relying on Mail to store locally all emails is not a sure way to have everything archived. So how DTPO can guarantee that everything has indeed been archived?
[Version 2.7.4]

2 Replies

burypromote
+1

+346
Lev replied on 27 Mar 2014
Short answer: ask on the Devon Tech forums. They're very helpful.

Medium answer: I suspect you're connecting to Yahoo! and Gmail by IMAP. So much of your stuff *will* be kept on the server. If you want to archive things locally, create a folder in Mail / On My Mac / Local Archive (or whatever you want to name it). Then Mail *will* keep a local copy of the email and the attachment. You can then archive the email into DevonThink, though it DOESN'T archive attachments; you'd either have to keep the archived emails in Mail too (so that DevonThink can open the original email and hence the attachment) or archive the attachments in DevonThink by drag-and-drop.

AFIK there's no way that DT can pretend to be an email (POP3/IMAP) client and download your mail from the server.

Another way is to use something like MailSteward to archive your emails together with their attachments.

tl;dr - No, not really.
burypromote

+78
Turquoise replied on 28 Mar 2014
@Lev
Thanks for your answer. I tried to archive all my emails to an "On my Mac" folder, but Mail failed to download all the attachments. One is never sure if everything has indeed been archived locally. I will check if MailSteward does that. Thanks again.
burypromote

+44

Shiny22 reviewed on 16 Feb 2014
The point of DTPO is to manage and catalogue your documents. Its handling of both procedures is best in class.

Managing is pretty simple: you can store your files within the database package or you can store them in the Finder as you prefer. It performs exactly the same way in either scenario. The document is scanned and indexed, along with metadata - some automatic, some you provide, like tags.

If you opt to store your files in the Finder (Index them, in DTPO terminology) then you can set the app to watch the Folder(s) and automatically update when news documents are added. You might choose this option for interoperability with other apps - citation managers, for instance.

For instance, I can search for a pdf with Bookends or Sente etc, download and add it to my Bookends/Sente Library and DTPO will, if I set it to watch that folder, automatically add it to the DTPO database.

I can read the documents - in many cases - with DTPO or I can choose to open them in any app I prefer. So, I can read and annotate a pdf in DTPO, or Preview, or Acrobat, or Skim etc I'm not limited in any way.

Anything you put in you can get out - exporting is easy.

That's simple, clear, plays-well-with-others, no lock-in document management. Best in class.

Cataloguing is simple and seamless. When you add a document (it can be OCRd if need be) it's added to the database. All of it. Not just the tags and keywords. The entire text. It makes a Concordance, so every word can be searched on. You can search on phrases. You can search for the use of a word in proximity to other words - find me "ford" within 4 words of "river" - that will avoid most instances of Ford cars, for instance. That's very powerful searching, and stuff I've not come across in other apps I use.

When a document is catalogued it's also compared to other documents in the database automatically and sometimes you can find surprising connections.

Best of all, when you search it will not just tell you that your term exists in this or that document, it also will show you where in the document - so, not just that it's in that 34 page pdf, but also the four locations where it occurs.

You can have multiple databases for different projects. You can limit your search to one or two databases or search them all.

That's best-in-class cataloguing and searching. I've not come across any app that comes close to those features.

Other things: getting material in is simple, you can clip or drag or whatever from all over the place. It's rock solid and simply never crashes in my experience.

One downside: It's not the prettiest app you'll ever use. The UI looks dated, there's no denying that, like a hangover from OS9 kind of dated. Odd things too - when you create documents with DTPO like rtf or markdown notes - the margins are very close to the edges and make things feel crowded. Small things, yes, but they matter.

But for the important things, it's simply unbeatable.
[Version 2.7.3]


burypromote
+6

+235

Maclover1.1 reviewed on 07 Sep 2013
MY MAC ORGANIZATION & THE EVER AMAZING DEVONTHINK

I've just been spending a few day doing trials with Pixa and iDocument, as I was looking for a new way of seeing/managing all my media files, for my graphics/print & web design work. Quickly saw limitations on both.. though they are graphically appealing and streamlined.

Then I thought I ought to try the "indexing" capacities of my Beloved Devon.. as what I liked most in both the aforementioned apps is the ability to keep files in my Finder's hierarchy.

For some reason I never really got into this "indexing" aspect of DT though I have used DT since it came out to import "sh*loads" of emails in separate databases for each client (never much trusted any Mail app to keep years of emails), manage all my paperwork, scans, pdf's all sorts of text files etc etc.. Basically I guess I was hypnotized by the idea that it is mostly an "Office" app.. and "that I had to" use for that ;0)

At some point I had made the mistake of importing graphic files with links (InDesign files and images etc..) and of course would lose the linking, or have to relink from inside the databases etc, making things convoluted etc.. So I stopped that some time back as well.. and kept it as "just" my office hub, which was plenty already.

Back to topic.. I now realize that I can really use my DevonThinkPro to link files (index.. called "Live folders" by newcomers..) and manage all of my media needs that way (thanks to various QuickLook plugins, such as Art View and SneakPeek Photo and tagging options).

Now the four corners of my organizational Mac are (of cours) Finder + DevonThink + Leap (Love Leap!!).. + my latest addition Curio. I think I now have a very sturdy set and can stop looking for others in that "hub" aspect of things.

As said below by Xplicit, Devon could look into rethinking certain aspects of their UI.. but I can find my way around it in a way that makes it a decent if not the most aesthetic experience in this respect, especially considering all the possibilities offered by this app.. And it never ever crashes, and I trust it to no end.
[Version 2.6.1]

2 Replies

burypromote
+2

+177
ylluminate replied on 17 Oct 2013
Your remarks seem interesting. Would you mind making a screencast sometime showing your workflow in DEVONthink Pro and perhaps even the other software you mention? You seem quite enamored by it and I love me my DEVONthink as well, but I don't seem to have tapped a fraction of the power and therefore would love to see some real efficiency in action.

Of course if you use ScreenFlow you can redact / blur out any parts that you don't want to show.
burypromote
+2

+183
Prince_Isaac replied on 17 Oct 2013
@Maclover1.1: I echo @ylluminate's request for a screencast, particularly regarding your use of DTPO for cataloging or indexing media files (for me, it's just photographs). I am also curious about your use of Curio - I've had it forever and always buy the upgrades, but I'll admit to having actually used it for ten hours max.
burypromote
+4

+357
Xplicit commented on 25 Mar 2013
The developers at DEVONtechnologies should have a look at doo, especially the UI. That's more like it. The DEVONthink UI is a nerdy mess.
[Version 2.5.1]

6 Replies

burypromote
+7

+4
burkanov replied on 30 Mar 2013
Well, "doo" is also very far from being useable - they care more about nice textures, rounded corners and sophisticated animations then about making their software useful. But the DEVONthink's UI is, probably, unbeatable in terms of awfulness - that's true :)
burypromote
+5

+12
D'arc Tangent replied on 13 Apr 2013
Doo is pretty, but it has something like 1% of the power that DevonThink gives you. If you take the time to learn how to use DT there's nothing that can touch it, rock solid, stable and extremely powerful. Sadly I have to agree completely with the "UI is probably unbeatable in terms of awfulness". It's like something from 2003 on a Windows machine, it's just awful, but I keep on using it. They really, really, really, really need to do themselves a favor and hire any 20 years old UI designer who is even vaguely in touch with what looks good, nevermind the latest trend, just not a cluttered mess would do it
burypromote
+5

+357
Xplicit replied on 23 Apr 2013
@burkanov, @D'arc Tangent: That's what I meant: Features: good, UI: not so much.
burypromote
+5

+242
Monkeyjunkey replied on 14 Jul 2013
I couldn't agree more with Xplicit. DevonThink is an amazing example. The dev seems to be very engaged in keeping it up-to-date and fixing bugs. Constant development is happening. All that is great, but I think DEVONtechnologies should invest some time/brain-cycles into the usability aspect and layout of this software. Image how great DEVONthink could be if it had a nicer UI?
burypromote
+4

+20
Neilio replied on 25 Jul 2013
I'm glad I'm not the only one who feels this way - I've emailed them a number of times to log UI / design issues which they've accepted graciously but done nothing about. One just has to look at their newer apps like DEVONSphere to see that it's not legacy reasons that prevent them from improving the UI of their products - they all look terrible, and when they do add visual flourishes like gradients they're added in a blunt-force manner and applied sloppily.

I love the functionality of these apps, but I eventually switched to Evernote after giving up on any real UI improvements being made.
burypromote

+7
ChrisTokk replied on 27 Jul 2013
The UI is Difficult to use, that i can confirm.
I wish me a long time a shortcut to fast hide and show the App.
Now i make me on myself this wish true.
But the Problem is that the Automatic animated yellow Popover are not get hidden anymore when it´s back on my screen. I cannot disable that unusable popovers.
On the other side i wish me a fast Group filtering. I make a clear Groups structure, sometimes the search doesn't find it, but i remember the group. To find that Group, i must open the search Window & search for the Name only und hope that there are not many files with the same Name.
A short click in the Groups table to filter with a word tipped in would bring up a fast filtered Groups view when it would be implemented. But the Updates are very very slow. I don't understand why the User interface is that slow as it is. Same to the Updates..

The Sync here still not works with a local Store.
I read that WebDav makes Problems, but a local Store ?
burypromote
-7

+4

burkanov reviewed on 06 Nov 2012
A mess of User Interface components to perform different functions: software is a UI nightmare. If there could be a Frankenstein in code - here it is, a bunch of functions with lots of power and no sense.
[Version 2.4.3]

1 Reply

burypromote

+346
Lev replied on 27 Mar 2014
Yes and no. Yes it's a UI nightmare. No, Frankenstein wasn't like that and nor was his monster (all sense and no perception). Yes, a LOT of power, which is what it's for. I've tried dozens of info managers but DT wins hands-down, every time, fugly though it is.
burypromote
-6

+357

Xplicit reviewed on 01 Nov 2012
I haven't been needing the built-in ExactScan utility for a while so I discovered only today, that the developers removed ExactScan from DevonThink Pro Office. This is totally outrageous.

Instead they offer some crappy tool based on Image Capture which is much less powerful, even it's interface is broken. Come on, really? And those guys call themselves developers ...
[Version 2.4.3]


burypromote
+10

+99

D-J reviewed on 09 Aug 2012
DEVONThink Pro Office simply does everything that I want brilliantly and flawlessly.

I started with the basic version years ago, then with each major upgrade I've gone up one level. Haven't regretted it a second. The iPad app adds a whole lot more usefulness.

With DEVONThink I use their equally splendid intelligent search application DEVONAgent Pro. When researching something online and trying to collect and collate websites and snippets and whatever, these two make it efficient and deep in relevance.

Can't say enough about the products of Devon Technologies. They even have a couple of free apps that are simple and perfectly executed: EasyFind, Grid, Xmenu.
[Version 2.4]


burypromote
+4

+679
sjk commented on 09 Aug 2012
Improved: Page Up/Down keys can be used to navigate inside a visible Quick Look panel without having to activate it via the mouse first.

Finally. :)
Thanks, Dtech!
[Version 2.4]


burypromote
+8

+42
Macbookpro commented on 09 Aug 2012
Video tutorials from the developer have been updated and are helpful if you are trying to understand this product.
http://www.devontechnologies.com/support/tips-and-tutorials.html
[Version 2.4]


burypromote
+5

+255

Gskibum reviewed on 13 Jul 2012
I first bought DevonThink several years ago. But the single open-database limitation was a deal breaker for me so I just couldn't bring myself to use it.

But a few months ago I bought the upgrade along with a Fuji ScanSnap and I am now very impressed. I use DevoThink every day and my organization and efficiency has increased by leaps and bounds. This is a great product.

Developing databases takes time. Not because of a deficiency in DevonThink, but because it opens up so many possibilities I've never dreamed of before. I'm still refining my ways of organization, and thinking of new ways to use it. This is a good thing. I use it to organize many kinds of information in both my personal and professional lives.

I gave it an overall rating of 4 stars. Which I was torn over. Really I would like to give it 5 stars but there are a couple of significant warts in the iOS versions that I did not expect when I made the purchase. One cannot do much with the iOS versions without having the desktop version. So they are all part of an overall product.

The two problems I have with the iOS version is that they really do lack features. They are very basic and are really nothing more than windows into my desktop databases. The other problem is with the buggy syncing. I can get things to sync just fine with the Internet Sharing work-around. However, recently a problem has cropped up on my DevonThink system that won't allow my wi-fi to function again after having enabled Internet Sharing until I reboot. So that adds some pain to syncing my DevonThink databases.

If the syncing just worked as one would reasonably expect, my Internet Sharing problem would not be an issue because I have no reason to use Internet Sharing other than to sync my DevonThink Databases.

In no way would I suggest that anyone considering DevonThink Pro Office hold off their purchase due to the syncing issue with the iOS versions. Definitely buy it and learn to use it! It will make you a more productive and organized person. The developers are working on a new sync engine and hopefully before too long it is released. Things will only get better when the sync engine is updated.
[Version 2.3.5]

1 Reply

burypromote
+1

+255
Gskibum replied on 13 Jul 2012
Adding a bit of clarification, two things will raise my rating to 5 stars:

1. The new sync engine for iOS devices.
2. A few more features with the iOS devices.

$15.00 per iOS device is a fair price for what they do now (except for the sync problem). Adding more functionality to the iOS apps I think would deserve a higher price.

I'm not raising the bar so high as to expect a full-featured iOS app on par with the desktop app. Just enable a few basic tasks and I'd be a happy camper.

I'd like to be able to quickly save URLs. Wandering off into dream land, a built-in table app for all platforms would be super cool. RTF tables don't cut it.

I have looked at the Devon user forums. It seems OmniOutliner support is in the works. Getting that working full-on would be totally cool.
burypromote
globetrotterdk had trouble on 08 Apr 2008
Is there a text highlighting app that can highlight text in other apps (Pages, TextEdit, Word, NeoOffice, Mail, etc.) like DEVONthink Pro Office can with imported text and text files?
[Version 1.5.1]



+1

CepheusElf rated on 18 Jul 2013

[Version 2.6]



+9

Dochoz rated on 07 Mar 2013

[Version 2.5.1]



+3

Cpoetter rated on 28 Feb 2013

[Version 2.4.3]



JOSE EMILIO CONESA MANUEL rated on 18 Dec 2012

[Version 2.4.3]



Rbatts rated on 03 Nov 2012

[Version 2.4.3]



+160

Blloyd rated on 25 Oct 2012

[Version 2.4.3]



+5

Drking rated on 01 Oct 2012

[Version 2.4.2]



+5

Drking rated on 25 Aug 2012

[Version 2.4.1]



+8

Edeerly rated on 02 Aug 2012

[Version 2.3.5]



cantor rated on 22 Mar 2012

[Version 2.3.3]


Downloads:31,462
Version Downloads:335
Type:Business : Personal Info Managers
License:Demo
Date:27 Mar 2014
Platform:Intel 64 / Intel 32 / OS X
Price: $149.95
Overall (Version 2.x):
Features:
Ease of Use:
Value:
Stability:
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DEVONthink Pro Office is a knowledge base, information manager, and much more. In today's world, everything is digital. From shopping receipts to important research papers, your life often fills your hard drive in the form of emails, PDFs, Word documents, multimedia files, and more. Questions eventually pop up, like where do you store all of this stuff? How do you organize these very different file types, and even better, how do you find the exact file you're looking for the second you need it? It's almost as if you need a second brain just to keep your digital life straight.

DEVONthink is the solution to the digital age conundrum. It is your second brain, the one and only database for all your digital files, be they PDFs, emails, Word docs, or even multimedia files. Boasting a refined artificial intelligence, DEVONthink is exceedingly flexible and adapts to your personal needs. And if the files are not digital yet, digitize them with DEVONthink Pro Office.

Use it as your document repository, your filing cabinet, your email archive, or your project organizer; DEVONthink can do it all. You can even collect and organize data from the Web for your own use, enrich it with sound and movie files from your hard drive, and then export the finished product as a Web site or to an Apple Pages document to print, should you so desire. Or copy the content to your iPod! The possibilities are only as limited as your imagination.

DEVONthink Professional Office extends DEVONthink Pro with three additional modules: Pro-grade email archiving, paper capture including optical character recognition, and integrated Web sharing (search only.)


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