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DEVONtechnologies LLC
DEVONthink Pro Office is a knowledge base, information manager and much more. In today's world, everything is digital. From shopping receipts to important research papers, your life often fills your hard drive in the form of emails, PDFs, Word documents, multimedia files and more. Questions eventually pop up, like where do you store all of this stuff? How do you organize these very different file types, and even better, how do you find the exact file you're looking for the second you need it? It's almost as if you need a second brain just to keep your digital life straight.
What's New
Version 2.3.5:
- NEW: Dashboard widget saves entered notes not yet sent to DEVONthink Pro.
- NEW: Tutorials are easier accessible.
- NEW: Scripts for importing attachments via Apple Mail rules and via the Scripts menu extra.
- Improved: Indexing PDF and PostScript documents on OS X 10.6 "Snow Leopard" or later.
- Improved: Default position of Activity panel.
- Improved: Reliability of workaround for OS X 10.8 "Mountain Lion".
- Improved: Text views use faster, non-contiguos layouting.
- Improved: Log panel scrolls automatically to latest entry if sorted by date.
- Improved: Memory management.
- Improved: Global smart groups remember the sorting used in the upper/right pane of three-pane views.
- Fixed: Open Externally toolbar item is disabled if DEVONthink Pro is the default application.
- Fixed: DEVONthink Pro no longer lists itself in the Open With sub-menu.
- Fixed: Dropping links on the Sorter didn't work as expected.
- Fixed: PDF documents created by Apache FOP Version 1.x are editable and annotable again.
- Fixed: Resources with unknown MIME types couldn't be added from DEVONagent Pro.
- Fixed: File > Update Indexed Items could fail in some cases.
- Fixed: Smart groups showed wrong icon on OS X 10.7.4.
- Fixed: Last opened windows aren't restored anymore after a crash or after using Force Quit.
- Fixed: Menu items didn't correctly change after registering the application.
- Fixed: More minor issues and rare crashes.
- Fixed: Trial time could expire too fast depending on the number of used databases.
- Fixed: Global Inbox in Save Dialogs of Install Add-Ons panel could temporarily stall the application.
- Fixed: Exporting database archives to the folder containing the database and using the same name failed.
- Fixed: Sente smart template created documents in the database root in some circumstances.
- Fixed: Setting the selection via AppleScript didn't always work.
- Removed: Obsolete script Scripts > Export > Backup to ZumoDrive.
Version 2.3.5:
- NEW: Dashboard widget saves entered notes not yet sent to DEVONthink Pro.
- NEW: Tutorials are easier accessible.
- NEW: Scripts for importing attachments via Apple Mail rules and via the Scripts menu extra.
- Improved: Indexing PDF and PostScript documents on OS X 10.6 "Snow Leopard" or later.
- Improved: Default position of Activity panel.
- Improved: Reliability of workaround more...
Requirements
PPC / Intel, Mac OS X 10.5 or later
PPC / Intel, Mac OS X 10.5 or later
DEVONthink Pro Off... User Discussion (Write a Review)
Overall:
(44)
(44)
| Downloads:23,651 |
| Version Downloads:283 |
| Type:Business : Personal Info Managers |
| License:Demo |
| Date:24 May 2012 |
| Platform:PPC / Intel |
| Price: $149.95 |
Overall (Version 2.x):  |
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Ease of Use: |
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DEVONthink Pro Office is a knowledge base, information manager and much more. In today's world, everything is digital. From shopping receipts to important research papers, your life often fills your hard drive in the form of emails, PDFs, Word documents, multimedia files and more. Questions eventually pop up, like where do you store all of this stuff? How do you organize these very different file types, and even better, how do you find the exact file you're looking for the second you need it? It's almost as if you need a second brain just to keep your digital life straight.
DEVONthink is the solution to the digital age conundrum. It is your second brain, the one and only database for all your digital files, be they PDFs, emails, Word docs or even multimedia files. Boasting a refined artificial intelligence, DEVONthink is exceedingly flexible and adapts to your personal needs. And if the files are not digital yet, digitize them with DEVONthink Pro Office.
Use it as your document repository, your filing cabinet, your email archive, or your project organizer; DEVONthink can do it all. You can even collect and organize data from the web for your own use, enrich it with sound and movie files from your hard drive, and then export the finished product as a website or to an Apple Pages document to print, should you so desire. Or copy the content to your iPod! The possibilities are only as limited as your imagination.
DEVONthink Professional Office extends DEVONthink Pro with three additional modules: Pro-grade email archiving, paper capture including optical character recognition, and integrated web sharing (search only.)
DEVONthink is the solution to the digital age conundrum. It is your second brain, the one and only database for all your digital files, be they PDFs, emails, Word docs or even multimedia files. Boasting a refined artificial intelligence, DEVONthink is exceedingly flexible and adapts to your personal needs. And if the files are not digital yet, digitize them with DEVONthink Pro Office.
Use it as your document repository, your filing cabinet, your email archive, or your project organizer; DEVONthink can do it all. You can even collect and organize data from the web for your own use, enrich it with sound and movie files from your hard drive, and then export the finished product as a website or to an Apple Pages document to print, should you so desire. Or copy the content to your iPod! The possibilities are only as limited as your imagination.
DEVONthink Professional Office extends DEVONthink Pro with three additional modules: Pro-grade email archiving, paper capture including optical character recognition, and integrated web sharing (search only.)
Copyright © 2012 MacUpdate LLC
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Oldmiller reviewed on 25 May 2012
Over many years I had collected thousands upon thousands files in countless folders with subfolders many levels deep, all things mixed - pure chaos. Maybe it was just that the time in my life was right, but DtPO was the first programm that really made it easy to clean up this horrible mess I made. I often tried, but with DtPO's smart groups showing duplicates and it's many different view options doing so was so effective that it was almost fun to.
Since then - almost 2 years ago - this extremely feature rich and powerful thing has helped me to stay organized and get productive on a level I always dreamed of.
I get tons of technical documents and have to deal with massive email communication with suppliers and customers and have to have all this files and emails available and at hand in every moment of my business in my shop as well as on the go when visiting customers at home (with Dt To Go on my iPhone) - and ideally in one place.
DtPO made this possible and changed they way I work: With scripts from DEVONtechnologies and rules in Apple Mail I directly file all my email in the moment it arrives to DtPO, it gets filed automatically to different folders (groups in DtPO) and I read from different smart groups there from where I flag or label or set tags, directly answer or delete it. Some of those I send to OmniFocus as a To Do, the script to do so is part of the many helpful scripts that come with DtPO to work with other applications.
At present I have 5 databases totaling 8 GB and - including the startup of the programm - DtPO opens them all in less than 13 seconds and this is on a 4 GB Intel iMac from 2007. This things is fast and stable and absolutely reliable from what I can say and should there be a problem against all expectations: DtPO keeps all imported files in their original format and they are all available in the Finder. (You can index them alternatively.)
And I want to leave big thanks to Eric Böhnisch-Volkmann and Christian Grunenberg from DEVONtechnologies that kindly supported me on my special needs with competence and passion - directly as well as on their user forums, which is a great place to get help and inspiration. These are great folks and they listen to their community and constantly improve DtPO. Outstanding product!
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Kibbynet reviewed on 20 Apr 2012
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Rasputinsrevengereloadet reviewed on 04 Mar 2012
That was the only little complain I had from time to time. Which is now no more.
Good work!
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arnaud_ reviewed on 23 Feb 2012
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goggles reviewed on 14 Jan 2012
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Mar6473 reviewed on 15 Sep 2011
I use DevonThink Pro with Sente, and Scrivener to research and write. I take notes in DevonThink using citation tags from Sente. When I want to recall any topic, subject, or author, I can find it in a snap. All of my finished work in Word goes back into DevonThink in case I need to recall anything in the future.
Thanks for the hard work and continued updates.
I would find it hard to believe that anyone who has invested some time with DevonThink and does any type of research wouldn't love it.
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Digital Fury reviewed on 21 Jul 2011
They are working on it, but the synching of DBs betweens Macs is still not available. The iPad/iPhone apps is horribly slow to render documents compared to the Dropbox app. Dropbox does support the synching of the DT DBs – i.e. it knows the format, but it’s unofficial and the resulting directory/file structure if you want to browse it is horrible.
Furthermore I never really like centralized proprietary databases, and I can’t leverage Time Machine.
Bottom line, with Fujitsu ScanSnap software (which includes ABBYY FineReader) properly configured, a good directory structure, Time Machine, Dropbox, PathFinder and QuickLook, I’m not really using DT Pro anymore.
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Surfspirit reviewed on 26 Jun 2011
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Either approach will work well, depending on the user's preferences and workflows. My own preference is for Import captures, and I avoid duplication by deleting the captured files from the Finder, or archiving them to an external storage device.
2) DT Pro Office's Global Inbox is placed in the User's Application Support folder. It is intended as a temporary inbox for new content, and allows adding content via the Sorter even when DT Pro Office isn't running. When the application is running, one can save new files created from other applications, such as Word or Numbers, directly to the Global Inbox by saving the file to the Inbox place in the Finder. One can create multiple databases which are normally stored in the Documents folder.
3) I find the working environment in DEVONthink much richer than in the Finder, including Spotlight and Default Folder. DEVONthink provides artificial intelligence assistants such as Classify to assist in filing chores and See Also to suggest contextually related documents. Searches and smart groups in DEVONthink provide a number of options that are not available in Spotlight and the Finder. DEVONthink Pro Office is highly scriptable and a number of scripts and templates are provide to extend features, such as linking annotations to references or creating and linking documents to an iCal calendar event or To Do list.
As DEVONthink databases are optionally indexable to Spotlight, if that option is chosen for a database in Database Properties, Spotlight can find documents within a DEVONthink database.
DEVONthink also includes built-in tagging, and tags can be used as filters in searches in addition to other query filters.
Comment: I work with DEVONtechnologies Support.
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But Devonthink is flexible enough and it can index linked folders also. It also index data in open metadata, and thankfully is searchable from Spotlight.
For research on the web and keep control of info, it's perfect
The integration with web browsers is a must, when researching, is fantastic to know that Devonthink automatically records the origin of the documents, it's timesaving that it auto find duplicates and instantly show you similar already saved documents. The Sidebar sorter is well built and very flexible.
It's a very powerful app and it's a little hard to understand all it can offer since the other "similar" apps for mac os x doesn't even come close to it. Its very fast also, just hope the startup of it will be faster.
Some better implementations I personally miss, so this is a message for the developer to make it even better:
- It needs a better database, it would be very convenient to simple create a database on DevonThink, Data Sheet are present but has the following problems:
When creating a sheet, it doesn't have the option to give attributes like data, text, etc, what makes sorting columns wrong, with "date" input types for example. Sheets should be more robust and developed. So no chance to create here a small database.
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Dasein-Jackson reviewed on 09 Jun 2011
I do have some nitpick issues about the UI, and the slightly retro feel of the UI, but I can live with those because the product itself is so critical to me for project management, archiving, and keeping my shit together. In regards to value-for-money, I can't think of any other software application that I regard so well, except OSX itself.
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cantor rated on 22 Mar 2012
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Daniel-Alex-Finkelstein rated on 08 Dec 2011
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Dave Brock rated on 04 Jul 2011
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Spherical Cube rated on 04 Jul 2011
Anarchitecta rated on 28 May 2011
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Daniel-Alex-Finkelstein rated on 26 May 2011
kevUX rated on 18 May 2011
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Myka rated on 02 Apr 2011
Pmdf rated on 23 Mar 2011
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Stefano Cecere rated on 18 Mar 2011