DEVONthink Pro
Your rating: Now say why...

(109) 4.412844036697248

Knowledge base, information manager, and much more.   Demo ($79.95)
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DEVONthink Pro is your essential assistant for today's world, where almost everything is digital. From shopping receipts to important research papers, your life often fills your hard drive in the form of emails, PDFs, Word documents, multimedia files and more. Questions eventually pop up, like where do you store all of this stuff? How do you organize these very different file types, and even better, how do you find the exact file you're looking for the second you need it? It's almost as if you need a second brain just
What's New
Version 2.7.4:

New

  • Preferences > General > Labels allows changing the label style (classic, modern or dots).
  • Copy Image contextual menu item of movies copies image frame.
  • Annotation toolbar item can create lines and arrows.
  • Send by Email supports AirMail.
Improved
  • Highlighting of selected items in various lists.
  • Instapaper checkbox of Clip to DEVONthink renamed to Reformat with Instapaper for clarity.
  • Creation date and user name are added to PDF annotations.
  • Importing Notebooks from Evernote skips already imported notes.
  • PDF line annotations.
  • Dates of feed items in the future are automatically fixed.
  • Web views support FTP on OS X 10.9 Mavericks.
  • Recent destinations and favorites in menus display the full path if the name is not unique.
  • Drags from applications not implementing "promised files" correctly (e.g., Firefox) are accepted.
  • Items duplicated via the contextual or action menu are now automatically selected if possible.
  • Switching to sorting by creation/modification/addition date automatically switches to descending sorting.
  • Double-clicking on an ".mm" file opens it with Freeplane if Freeplane is the default application for the file.
  • Indexing of metadata skips garbage that bloats the index.
  • Handling of incompatible Spotlight metadata importer plugins.
  • Reloading of windows and views after synchronizing.
  • Localizations.
  • Reliability and performance.
Fixed
  • Refresh Feeds contextual or action menu command wasn't always available.
  • Database favorites containing diacritic characters couldn't be removed.
  • Additional imports to shared groups (e.g., "Downloads" or "Emails") in the trash create a new shared group instead of adding to the group in the trash.
  • Minor issues in scanner/camera import.
  • Minor issues in the Sorter.
  • Destination of links in text views wasn't shown in the document's navigation bar.
  • First See Also result wasn't always the current document.
  • Importing and indexing used internal creation/modification date for unknown file types.
  • Image signatures created on Retina displays were not compatible to image signatures created on non-Retina displays.
  • Template scripts didn't always use "DNtp" as the application ID.
  • Worked around glitches of Quick Look panel on OS X 10.9 Mavericks.
  • Minor bugs and glitches.
Removed
  • Preferences > General > Startup and Preferences > General > Appearance > Colorize icons with labels.

Version 2.7.4:

New

  • Preferences > General > Labels allows changing the label style (classic, modern or dots).
  • Copy Image contextual menu item of movies copies image frame.
  • Annotation toolbar item can create lines and arrows.
  • Send by Email supports AirMail.
Improved more...
Requirements
Intel, OS X 10.6.8 or later



MacUpdate - DEVONthink Pro




  • DEVONthink Pro...
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DEVONthink Pro User Discussion (Write a Review)
ver. 2.x:
(109)
Your rating: Now say why...
Overall:
(125)

sort: smiles | time
burypromote
-1

+99

D-J reviewed on 29 Mar 2014
Simply the most useful software out there, regardless of your area of interest or professional need.

For the challenged who give it half a star, that's just bitter childishness, or trolling, or a competitive agenda.

Or it's just that software is smarter than the reviewer.
[Version 2.7.4]

1 Reply

burypromote

+4
burkanov replied on 30 Mar 2014
Please, tell me then, what is so great about this software? The classify feature - yes, it's fine. But what else is causing you to burst such a love for DevonThink? I'm trying this software every year in hope it changed or I will finally see the light - but regretfully, I still see the same meaningless mess of interface components. I'm not trolling, my friend, I'm wondering. I read the documentation. I read the forum. I have written my own scripts to bring this software any closer to a useable form, but I still see no difference with just saving a bunch of files into dropbox folder and working with DevonThink. Except for the facts, that the prior is much cheaper, syncs reliably and has better interface.
burypromote
-2

+4

burkanov reviewed on 18 Mar 2014
I really hate this program. I believe it I would ever teach creating software, I would use DevonThink as an example of how not to do. I'm following development of DevonThink since years and the biggest question I have is why there is nobody yet to write a normal alternative to this monster?
There are hundreds of features, that are barely useable due to the terrible interface, others barely work due to the terrible implementation. Yes, there are users, that find it OK to suffer in order to see this ugly bear dancing. The software is so bad, it's hard to tell what could it be used for. Note taking? There are zillion other note taking apps which offer useable interface, from Evernote to Onenote and so on. Sorting? The functionality is very limited, inconsistent and unpredictable. Searching? The internal structure of even newly created "data base" is stupid organised, that, multiplied to the awful UI you can't find even the data you've imported a second ago. Syncing is a joke - it "syncs" to Dropbox by simply copy-paste everything you have. Each time. Editing, marking, managing data is done by using hundred of different, inconsistent, poorly designed and poorly implemented forms and scripts. Generally, working with DevonThink - it's like working with multiple SAP forms, thrown together by a bunch of teenagers in computer club.
The only good thing DevonThink has - auto classification and auto suggestion.
As in my opinion, DevonThink belongs to the one and only place: trash can.
[Version 2.7.3]

3 Replies

burypromote

+36
Odysseus replied on 27 Mar 2014
Yeah, I'm not really sure what it's good for anymore, particularly since the cloud syncing is so weak.
burypromote

+99
D-J replied on 29 Mar 2014
Complete disagree. This is a thinking person's kit of software, exceedingly powerful if one bothers to take the time to learn it. Every update is a careful suite of improvements and once you've brought DEVONThink into your workflow, it simplifies and organises like nothing else out there.

You say that you can't find the data you just imported? Duh, it's in the Inbox, the folder choice at the very top of the sidebar. If you missed that simple effort, I can understand your challenges in understanding DEVONThink overall.

DEVONThink and DEVONAgent used together are the most powerful utilities for data gathering and organising on any platform. Bar none.

Yes, the UI design is getting long in the tooth and looks a bit dusty. But it's not that bad yet.

Seems to me you downloaded a copy, played around with it for half an hour, and wrote up your half-star review, burkanov. That low score alone suggests a chip on your shoulder or another agenda, not a measured analysis of a phenomenally crafted software utility.
burypromote
+2

+42
Mar6473 replied on 01 Apr 2014
@burkanov — You have a point that if you don't have a consistent filing system Devonthink can turn into a mess because it has so many options. It's also true that if I personally tried to keep everything in Devonthink it wouldn't be as useful. I used Devonthink as my primary information manager through an MA degree and it was incredibly helpful. Your claim of "unpredictability" is simply not true through. It does precisely what you tell it to do.

The reason why DT is a valuable tool is because it manages information from a wide variety of sources. It lets you browse the contents of filed information sources and compare them against others. For example, my database is full of academic papers. I can highlight citations and then later find one important sentence when I don't recall which PDF it's in or if I want to support a point I'm writing about but I don't recall all the citations I have collected. The Finder can't do this and other info managers can't do it with so many types of sources. It is not helpful—for me anyway—for active documents I'm working on like Word; for this I use Dropbox with cloud support and I can usually recall something based on the doc type and the file name.

Having cloud access to every single file on your computer is not productive—it's trendy. I don't want to work with large amounts of information on my iPhone. I do need mobile access to a lot of my files so I use a laptop.

The interface isn't eye candy like Evernote; but I don't expect this from a tool like this. If you've ever used Bento, DT looks great. It might not fit your personal workflow, but saying it belongs in the trash is misleading and not very fair.
burypromote
+2

+113

Cocoanut reviewed on 15 Feb 2014
It's a good app and I use it but it's lacking one important feature and has one annoying UI element which I can't stand.

The feature I want is simple password security, a timed lockout of the app when I get up to eat dinner and forget to hide it from my family's prying eyes. I don't need encryption just a simple cover for my work I can set to a timer such as 3 minutes.

The UI element I really don't like is the Take Note window which is transparent black. This is horribly difficult to read and type in and serves no actual purpose except to look ugly. Please, Mr. Developer redesign the Take Note window to be a nice looking, well formatted standard grey window. Thanks!
[Version 2.7.3]


burypromote

+251

Jimblue reviewed on 11 Jul 2013
excellent review of an excellent product made by an excellent software company.

i enjoyed reading your well-worded review. very nice, thanks.
[Version 2.6]


burypromote
+13

+121

Mdognrdog reviewed on 11 Jul 2013
Once again, Devon Technologies has put out a minor release that many, many vendors would have tagged as "major" and charged for an upgrade -- this time, adding a new note type, Markdown capability, and Mavericks tagging.

I bought this package shortly before 2.0 came out, when the developer was offering a 2.0 upgrade for any buyers of 1.x after that date.

That was five years ago; the 2.0 release was in 2008. And several times now, the Devon people have put out some pretty big new features (especially on the Pro Office package, which I don't have), without upping the major release number.

If you're going to spend anything more than $10 or $20 on a piece of organizational/research software, it's nice to know that that "planned obsolescence" is not the developer's strategy.

Aside from that, it's just really good software. I tried a bunch of these products that make information capture and organization easy. Yojimbo's capture is probably easier, but not by very much if you use DevonThink's Sorter. DevonThink can also capture from a lot of different places in your workflow -- browser extension, print-to-PDF dialogue, global Inbox in your Finder, all mean you can capture any time the thought comes to you.

But none of the other information managers out there provide you with anything like the kinds of tools you get from DevonThink for whipping your information into shape once you've captured it. Seriously, there's just no contest. There's an AI for suggesting cross-references and filing/tagging locations, you can auto-file all the stuff in your inbox if you've learned to trust that AI, you can annotate and edit PDFs, HTML, and Rich Text...

It's just flat sick, is what it is.

And, since it's basically morally wrong to keep a guy's stuff in a proprietary database with no way out (and there are information managers that do this), you can export to plain old files-and-folders that mimic your groups/tags, and navigate them through the Finder.
[Version 2.6]

1 Reply

burypromote
+3

+52
Oldmiller replied on 17 Jul 2013
Sir, this is a great review. As this also and fully applies to the “Office” version of DEVONthink Pro, please consider publishing it as a review on MacUpdate's listing for the Office-version too.
burypromote
+6

+8

Devadog reviewed on 28 Mar 2013
Stable, Fully featured, well thought out, VERY powerful,well supported. Probably the best file/ document organisation tool available for the Mac.
I wavered for a very long time before purchasing this app (and have tried most of its competitors). It seems that you do get what you pay for. There are many cheaper products out there but none can match DevonThink in features and performance in my opinion.
[Version 2.5.1]


burypromote
+1

+24

Phaleron reviewed on 11 Mar 2013
As an organizational and archival tool, DevonThink Pro would be a fantastic application, if it would work right. But, several problems prevent it from being that.

Capturing a page from a web-browser (whether as Text, Webarchive, or PDF) is useless, because, except for tags and folders designated as favorite, not all paths in the database are available from the save panel. The same issue is encountered when saving a page via the scripts from the script folder.

Equally frustrating is it's inability to make hyperlinks in a page, because, again, not all paths are available. This was true in Leopard, and it continues to be true in Snow Leopard.

I have for a long time refrained from rating DTP because I really like what DTP does, waiting update after update to see this resolved, but time is up. I will revise my rating as the developer corrects the problem.
[Version 2.5.1]

1 Reply

burypromote

+346
Lev replied on 23 Jan 2014
Not quite, in my experience. You can capture material from a browser into any nested folder using the Clip extension. But you're quite right that that's NOT the case when making links within a DevonThink database, which I agree is a strange and severe shortcoming. (You can only make a link to a top-level folder)
burypromote
+3

+3

Kihoalu reviewed on 07 Mar 2013
Clicked the wrong button & lost a longer review.

I've tried some of the other suggestions here, but the other apps mentioned don't all do what DevonThink does.

DevonThink is a very good piece of software if you have a little dedication in the beginning of re-organizing your sock drawer or chaos bin. That's the hardest part of getting organized.

DevonThink can help with that. Start tagging data & categorizing & it only gets easier to rearrange as the databas(es) grow.

To make this work best, you need to stay with organizing your data until some structure becomes evident that works for you. If you have that capacity, this is a slick application.
[Version 2.5.1]


burypromote

+8

Rasputinsrevengereloadet reviewed on 02 Mar 2013
If you seriously want to go paperless or as much paperless as possible, you need a software of that kind!

DEVONthink Pro Office is the most feature rich of it's kind.

There are no bugs what's or ever only improvements from time to time.

So I guess it's one thing to be on top, but another to stay there!

I'm happy to know that the future will bring me lots of satisfaction with this software and my money was well spend on this (four years ago!!).

Thank you for the great work on this software that I can rely on.
[Version 2.5]


burypromote
-6

-6

BamaDawgs reviewed on 04 Nov 2012
A good program but I fine a bit confusing to use. Will try Paperless instead.
[Version 2.4.3]


burypromote
-1

+368
Steven Goodheart had trouble on 03 Sep 2009
After installing Snow Leopard, all my third-party Services, including DTPro 2 beta have disappeared -- I read that this would happen.

Alas, I can't seem to reinstall DTPros Services, because when I choose "Install Add-ons" from the Help menu, I get the regular dialog box, but when I click "Install" this crashes DTPro beta every single time.

Anyone else have this problem == and anyone else able to get DTPro's Services to be available under Snow Leopard? (I have sent Devon Technologies an e-mail about this.)
[Version 2.0pb6]

2 Replies

burypromote
+5

+368
Steven Goodheart commented on 03 Sep 2009
Just heard back from Devon Technologies -- really fast response!

They said:

"just disable the option "Global Inbox in Save Dialogs" in the Install Add-ons... panel"

and sure enough, that did it!

(Of course, with Snow Leopard, you may in some instances have to go to System Preferences/Keyboard/Keyboard Shortcuts and enable the Service you are wanting to activate -- and change the keyboard command, too, if you want, another way-cool feature of Snow Leopard)

Good luck!
burypromote

+33
Felix01 replied on 20 Apr 2012
Thanks for the explanation of what the numbers below the name (and the faces) mean. I'd never bothered to try to find out since it's just not that important to me. I read the reviews/comments and make a judgment call on their validity. The community is pretty self-policing...write something clearly wrong or off-base and someone will call you out for it.
burypromote

+3
Damien Pollet had trouble on 28 Nov 2006
We're using here to organize the PDFs for our scientific articles database, dumping whole proceedings and articles we read in there. But I wonder if we're not stretching DTP to its limits... we have nearly 4 GB of PDF files and searching is kinda slow.

I also hoped DTP would have some tag-based organization, like iTunes, rather than a directory hierarchy (which is broken because there isn't a unique correct hierarchy...)
[Version 1.3b]

1 Reply

burypromote

+16
BillD (developer) replied on 05 Dec 2006
My own approach as a heavy user of DT Pro is to use topical databases. I'm currently managing a hundred thousand or so documents among several topical databases. My main database, which focusses primarily on my interest in environmental science, technology and regulatory and policy issues comprises about 21,000 documents and about 24 million total words. It runs smartly (in more senses than one) on my MacBook Pro with 2 GB RAM.

I'm in process of building an associated database covering chemical analytical methodologies (both US and EU), statistical and other procedures and issues related to the evaluation of environmental data, sampling methodologies, etc. This may likely grow larger than my main database.

Splitting out the very specific methodological material not only keeps my main database speedier, but keeps the AI features and searches in my main database from being diluted by the specifics in the methodologies database. That's important.

As to organizational structure, personally I've never considered my organization hierarchical.

I approach organization as putting 'clusters' of related content into groups, as well as 'clustering' related groups.

Many of my documents are replicated into two or more groups. Likewise, I often replicate a group into two or more 'clusters' of groups. I will use smart groups to replicate documents for a particular purpose, or replicate results of a search into a new group of related items.

I rarely tag individual documents, as I rely on the combination of grouping, searches and the 'See Also' AI feature to identify material in the process of a research project. DT Pro provides other tricks such as Option-click on a term to see other documents that use that term, Command-/ to initiate a search on a text string, and 'See Selected Text' to provide a list of potentially related documents.

In the process of a project I'll often create rich text notes linking to documents of special interest, or 'mark' them temporarily (I usually clear such marks later) using label or state marking.

Disclosure; I'm the Evangelist for DEVONtechnologies. (12/5/2006, Version: 1.3b)

+8

Rasputinsrevengereloadet rated on 27 Mar 2014

[Version 2.7.4]



fawza rated on 26 Feb 2014

[Version 2.7.3]



Léonux rated on 13 Feb 2014

[Version 2.7.3]



MohdAlHamood7776 rated on 31 Oct 2013

[Version 2.7.1]



franglophone rated on 21 Oct 2013

[Version 2.7]



crazy-tec rated on 26 Sep 2013

[Version 2.6.1]



ChaomingChen2551 rated on 21 Sep 2013

[Version 2.6.1]



admitted_apple_freak rated on 10 Sep 2013

[Version 2.6.1]



katlinquinn rated on 28 Aug 2013

[Version 2.6.1]



+28

PRjohnson rated on 28 Jul 2013

[Version 2.6.1]


Downloads:94,040
Version Downloads:1,492
Type:Business : Personal Info Managers
License:Demo
Date:27 Mar 2014
Platform:Intel 64 / Intel 32 / OS X
Price: $79.95
Overall (Version 2.x):
Features:
Ease of Use:
Value:
Stability:
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DEVONthink Pro is your essential assistant for today's world, where almost everything is digital. From shopping receipts to important research papers, your life often fills your hard drive in the form of emails, PDFs, Word documents, multimedia files and more. Questions eventually pop up, like where do you store all of this stuff? How do you organize these very different file types, and even better, how do you find the exact file you're looking for the second you need it? It's almost as if you need a second brain just to keep your digital life straight.

DEVONthink is the solution to the digital age conundrum. It is your second brain, the one and only database for all your digital files, be they PDFs, emails, Word docs or even multimedia files. Boasting a refined artificial intelligence, DEVONthink is exceedingly flexible and adapts to your personal needs. And if the files are not digital yet, digitize them with DEVONthink Pro Office.

Use it as your document repository, your filing cabinet, your email archive, or your project organizer; DEVONthink can do it all. You can even collect and organize data from the Web for your own use, enrich it with sound and movie files from your hard drive, and then export the finished product as a Web site or to an Apple Pages document to print, should you so desire. Or copy the content to your iPod! The possibilities are only as limited as your imagination.

DEVONthink Professional Office extends DEVONthink Pro with three additional modules: Pro-grade email archiving, paper capture including optical character recognition, and integrated Web sharing (search only.)


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