DEVONthink Pro
DEVONthink Pro
3.5.1

4.2

DEVONthink Pro free download for Mac

DEVONthink Pro3.5.1

12 June 2020

Knowledge base, information manager, and much more.

Overview

DEVONthink is DEVONtechnologies' document and information management solution. It supports a large variety of file formats and stores them in a database enhanced by artificial intelligence (AI). Many document formats can be directly viewed, edited, and annotated. A powerful search language finds documents in an instant, smart groups keep them always at hand.

Sophisticated organization tools, AI-based techniques that handle even the largest collections, and numerous integration options make DEVONthink the work environment of choice for researchers, lawyers, and educators. Smart rules, flexible reminders, and deep AppleScript support allow automating even complex repeating tasks. And with its fast, reliable, and secure synchronization users keep their data available on all their Macs. DEVONthink To Go for iPad and iPhone completes the DEVONthink ecosystem.

  • Keeps your data together
  • Scans your paper
  • Archives your email
  • Assists you with A.I.
  • Syncs your data securely
  • Automates repeating tasks
  • Lets you share your data

What's new in DEVONthink Pro

Version 3.5.1:

This maintenance release brings many improvements and fixes. For example, the Navigate sidebar is better usable and more reliable with non-unified databases. The Go To and Move To popovers now allow using quoted text to reduce the number of matches, and the Reading List can be sorted via drag-and-drop. If you are using custom metadata and annotation files, your custom annotation templates now support metadata placeholders. And finally, we have included some AppleScript improvements and smart rule changes for the automators out there.

NEW
  • Added optional record parameter to the log message AppleScript command to log records which can be easily revealed via the contextual menu in the Log window.
  • Added a new AppleScript command get favicon of to retrieve the favicon from HTML input.
  • Added a new smart rule script Add Favicons to add the favicon to bookmarks and RSS feeds.
Improved
  • The size of text in the Table of Contents inspector, the Comments field of the Annotations & Reminders inspector, and the Details field of the Document > Annotations inspector now use Preferences > General > Appearance > View Text Size.
  • Custom annotation templates in the Tools > Inspectors > Annotations & Reminders inspector now support placeholders, e.g., %recordURL% or %mdlanguage%. This allows the annotation file to contain metadata from the original file, when present.
  • Improved the dark mode appearance of links in sheets.
  • Edit > Copy Item Link now supports multiple items.
  • Clicking on groups, local smart groups, or feeds in the Favorites section of the Navigate sidebar now updates the active database section of the sidebar. Pressing Shift-Return on a selected favorite document also can be used to switch the active database.
  • Switching databases via the Navigate sidebar restores the previous main view selection.
  • You can again close databases via Control-clicking the Inbox or Tags groups in the Navigate sidebar when using unified inboxes or tags.
  • The Reading List now can be sorted via drag-and-drop.
  • More consistent appearance of the tabs of the Sorter.
  • The Take Note tab of the Sorter now uses the spelling, grammar checking, and substitution options of Preferences > Editing.
  • Quoting input, e.g,. "test", in the Go > Go To and Data > Move To utility popovers can be used to disable the fuzzy search and search for items containing the substring
  • After showing the Tags filter, the filter field gets the focus to easily type the desired tags.
  • A warning is now logged to the Log window or Log popover after opening a database having a UUID that is identical to the one of an already opened database, e.g., after duplicating databases in the Finder.
  • The tooltip of the toolbar button for the Log popover shows the number of new or all messages.
  • Faster updating of Spotlight index and Finder tags.
  • Improved VoiceOver support of the sidebar and List view.
  • With Markdown documents, non-rendered words are no longer indexed. For existing documents, this requires reimporting the files or rebuilding the database to ensure the index is accurate.
  • Improved handling of pending indexed files located on unmounted volumes.
  • Inactive windows displaying web content aren't updated anymore to improve the performance and reduce battery usage.
  • A warning is now logged on startup if an incompatible AdobePDFViewer.plugin or ClickToFlash.webplugin is detected.
  • Improved reliability of the Clip to DEVONthink background task which is now automatically stopped if it no longer responds, e.g., due to WebKit issues.
  • Improved the performance of thumbnailing.
  • Improved RSS handling can be faster, reduce bandwidth, and is now more compatible to certain feeds, e.g., Google Alerts.
  • Updated Prism support includes bash.
  • Updated the Check Links and Download Bibliographic Metadata smart rule scripts to use the extended log message AppleScript command. In addition, the Check Links script doesn't replicate the items anymore as they now can be found and revealed via the Log window.
  • Retrieving all properties of a record via AppleScript doesn't include dynamically calculated properties, e.g., document dates, amount, name or digital object identifier, or contents, e.g., the source, plain or rich text, cells or columns, image, thumbnail, etc. These properties can be retrieved separately. This improves performance when getting the base properties of a record.
  • Improved overall reliability and performance.
Improved (Pro)
  • Improved OCR performance for faster document loading. Also Preferences > OCR now has a Resolution setting to set the DPI of the image layer (between 150 and 300 dpi) in the resulting PDF.
  • Improved error handling when archiving email.
Improved (Sync)
  • Improved multi-threading and automatic Dropbox retry handling in case of rate limiting errors (HTTP 429).
  • Improved handling of sync host identifier.
Fixed
  • In main windows, interacting with PDFs having a table of contents while the Table of Contents inspector was visible could cause a crash in macOS El Capitan. Fixed.
  • Certain links, e.g., email addresses weren't retained when a sheet was converted to PDF. Fixed.
  • Fixed a Table of Contents inspector issue with Markdown documents beginning or ending with a code block.
  • The state of the active database pane when using non-unified databases wasn't restored after switching to other sidebar tabs and back. Fixed.
  • Selecting a favorite group in the Navigate sidebar could not be used to update the current search scope. Fixed.
  • The current selection wasn't always visible after changing the sorting of List or Columns view. Fixed.
  • Highlights of PDF documents in the Document > Annotations inspector displayed incorrectly in macOS Catalina. Fixed.
  • Changing the search scope from the current group to the current databases via the search bar no longer worked. Fixed.
  • Automatic thumbnailing replaced custom icons of some file types, e.g., formatted notes and movies. Fixed.
  • Clicking on links in web views, e.g., bookmarks or web archives always opened in the system default browser. Fixed.
  • Clipping our Discourse forums could cause the print dialog to automatically appear when the clipped files were accessed. Fixed.
  • When using facing pages with PDFs, the contextual menu commands Rotate Right, Rotate Left, and Copy Page Link did not always use the selected page. Fixed.
  • The menu item Tools > Inspectors > Info > Generic was always disabled in the Standard edition. Fixed.
  • The title of the group selector showed an incorrect format when clipping from DEVONagent to DEVONthink. Fixed.
  • New groups created via the Navigate sidebar's action or contextual menus were not always immediately renamable. Fixed.
  • Conversion of rich text to HTML, including website export and the web interface (Pro), didn't always retain the text color. Fixed.
  • An anchored search in PDF documents didn't work property, e.g., after opening item links using the search parameter and a string starting or ending with separators. Fixed.
  • Clicking on the inbox in the Location section of the Info inspector didn't work when using unified inboxes. Fixed.
  • Empty folders were not deleted on import when moving the files into the database, e.g., after Command-drop or enabling the Move to Trash option in File > Import > Files and Folders. Fixed.
  • Excluding an ordinary tag from searching also excluded the tagged files from search. Only groups now inherit the exclusion. Fixed.
  • Using the search prefix Aliases in the toolbar search field, e.g., aliases==test, didn't work. Fixed.
  • The Search inspector had a few minor glitches. Fixed.
  • Toggling the Unify Inboxes and Unify Tags preferences didn't immediately update the active database section of the sidebar. Fixed.
  • Notifications after clipping web pages weren't added to macOS' notification center anymore. Fixed.
  • The Width and Height columns in the List view were sometimes truncated. Fixed.
  • After adding many actions to a smart rule, the size of the smart rule editor wasn't limited to the current screen. Fixed.
  • The automatic installation from the disk image could temporarily freeze and show a Finder alert on macOS Catalina. Fixed.
  • Handling of the .dtSparse extension of encrypted databases was case-sensitive in some cases. Fixed.
  • Encrypted databases may be unmounted by macOS Catalina when backing up to a networked volume. Encrypted databases are now excluded from Time Machine while in use.
  • Trying to retrieve the digital object identifier (DOI) from items without text, e.g., bookmarks or groups, caused an exception. Fixed.
  • Auto-classification used with very large documents or databases caused a delay of the contextual and action menus. Fixed.
  • The On Creation smart rule event wasn't triggered when creating files via templates. Fixed.
  • Exporting only one item as a template didn't export URL, tags, comments, or custom metadata. Fixed.
  • The AppleScript commands to create, update, or delete thumbnails were also applied incorrectly to the children of groups or feeds. Fixed.
  • Retrieving all properties of a database via AppleScript doesn't always create an annotations group anymore.
  • Retrieving all properties of the application via AppleScript doesn't display the group selector anymore.
Fixed (Pro)
  • Rich text custom metadata fields in the Info > Custom inspector appeared incorrectly in macOS Mojave and Catalina. Fixed.
  • The window title and pre-filled entries of the Metadata panel after OCR didn't show the correct data. Fixed.
  • OCR didn't retain the URL of the original item. Fixed.
  • Broken mailboxes without a name in Apple Mail or Microsoft Outlook sometimes caused a rare crash in the Import > Email sidebar. Fixed.
Fixed (Sync)
  • Dropbox connections sometimes stalled. Fixed.
  • Rare freeze of Bonjour sync after network issues, e.g., dropped connections. Fixed.

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How would you rate DEVONthink Pro app?

117 Reviews of DEVONthink Pro

See all
Tim27
13 September 2019
Version: 3.0

Most helpful

Looks like they did a good job cleaning up the interface of the desktop app. Unfortunately, their website is confusing. They need to hire a marketing person to tell them what needs to be on their site so that it isn't confusing for customers (and people who potentially want to upgrade) to figure out. A good comparison chart of ALL versions would be a start along with the price for each. It looks like the upgrade from DEVONThink Pro 2 to DEVONThink Pro 3 to get some of the same features that I had in 2 is pretty steep compared to the about $50 I paid last time.
(2)
Derekcurrie
14 May 2020
Version: 3.5
$199 for DEVONthink Pro. NOT $99. DEVONthink Standard is $99. - - Why the confusion? DEVON messed around with their application naming with version 3. What WAS DEVONthink Pro v2.x is NOW DEVONthink Standard 3.x. Check their website for details regarding changes. (o_0)
(1)
Show comment (1)
moocollins
10 April 2020
Version: 3.0.4
This appears to be a marginally useful database app. I am uncertain because I am unable to really figure out how to use it because the entire endeavor is so inextricable confusing. The problem is that I am an educator in need of a solution NOW, not after 6 months of using the product to figure out how to use it. What is even more egregious is the fact that they offer, but do not honor educator discounts. I have tried to obtain this coveted discount but have been denied. They gave me the directions to get the discount, I re-applied, but they refuse to answer now. There are alternatives to this software, and I do not need an overly militant sales dept who drives up revenue by lying to the public.... If their sales dept acts this way, can you immagine what the rest of the user experience would be like?
(0)
1
Scott-C-H-
16 December 2019
Version: 3.0.3
I don't understand the appeal of this software at all. I tried the latest version. How is it different from merely organizing files, folders, and Smart Folders in Finder, coupled with the Houdah Spot search, besides all the pointless features, such as tag cloud and "AppleScript and script-driven smart templates?" It sucks up all your time fiddling with scripts and troubleshooting them before getting any meaningful benefits if there are at all — a typical over-engineering for productivity porn addicts. Finder with QuickLook window open will allow me to go through hundreds of plain text files, PDFs, images, and videos. I did all my graduate school researches that way, and it worked just fine. File names can contain some basic meta info that will work just about anywhere without relying on a specific brand of an app like this. A one-trick pony like MailSteward is FAR better and versatile in extracting email messages and use them in any database. And why do I need to use yet another tool to save a webpage when I can copy and paste a webpage in Reader Mode or good old "Save As HTML" command in any browser? Want an entire package in the original state? SiteSucker is FAR better than any of these "Everything Buckets." And, the developer thinks I should pay $199.00 for these things that I can do better and in a more compatible way myself? Talk about ultimate redundancy here. No thanks.
(1)
Tim27
13 September 2019
Version: 3.0
Looks like they did a good job cleaning up the interface of the desktop app. Unfortunately, their website is confusing. They need to hire a marketing person to tell them what needs to be on their site so that it isn't confusing for customers (and people who potentially want to upgrade) to figure out. A good comparison chart of ALL versions would be a start along with the price for each. It looks like the upgrade from DEVONThink Pro 2 to DEVONThink Pro 3 to get some of the same features that I had in 2 is pretty steep compared to the about $50 I paid last time.
(2)
Filou53
12 September 2019
Version: 3.0
I have been using DevonThink (pro) for a few years now. And I am very satisfied with it. I am now considering moving to version 3 but I continue to find the distinction between the different versions rather confusing! More precisely, I don't like their 'Comparison Edition' page! (on https://www.devontechnologies.com/apps/devonthink/editions ) Rather than see 'The standard edition offers all features portrayed on the DEVONthink product page except those listed above', I would have preferred a simple presentation of all the main features with 3 columns. 'DEVONthink - DEVONthink Pro - DEVONthink Server' IMHO it would have been much clearer.
(2)
4.5
MacMec
01 August 2019
Version: 3.0beta5
I really love it! DEVONthink Pro is one of my favourite pieces of software.
(2)
xcoxco
30 July 2019
Version: 3.0beta5
Is DEVONthink Pro beta 5 - it is "beta" after all - suitable for practical use?? We have been waiting for the final release ... need the software asap for a project that includes OCRing 1500 pages of pdf documents. Comments, thanks.
(2)
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Dr-Sparks
19 July 2019
Version: 3.0beta4
What downloads is not DEVONthink Pro Version 3.0beta4. It's DEVONthink Standard Version 3.0beta4. Same as the download here:
https://www.macupdate.com/app/mac/61372/devonthink-standard
(0)
Show comment (1)
Derekcurrie
12 June 2019
Version: 3.0beta3
The transition to DEVONThink versions 3.0 is going to be confusing. Therefore, this page was created to assist users:

Upgrader's Guide
https://www.devontechnologies.com/apps/devonthink/upgrade

"With DEVONthink 3.0 we have cleaned up the editions lineup. We retired DEVONnote and DEVONthink Personal, and rearranged the feature sets of the new editions in a way that we feel makes more sense to more of you...."

The resulting versions for 3.0 will be:
• DEVONThink Pro --> DEVONThink 3.0
• DEVONThink Office --> DEVONThink Pro 3.0
- OR --> DEVONThink Server 3.0

This page lists the features of both the NEW 3.0 Pro version and Server version:
DEVONthink Editions
https://www.devontechnologies.com/apps/devonthink/editions

AND here is the what's New in DEVONthink 3 page:
https://www.devontechnologies.com/apps/devonthink/new
(2)
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2
Maddogiam66
24 May 2019
Version: 3.0beta2
I agree it's a relatively powerful piece of software but I tried this vs. Paperless and Neat and found both those two apps on par and at 1/3 the price. I might be old school but I don't think shareware, as this product is listed as, should cost $200.
(0)