BILLD  My own approach as a heavy user of DT Pro is to use topical databases. I'm currently managing a hundred thousand or so documents among several topical databases. My main database, which focusses primarily on my interest in environmental science, technology and regulatory and policy issues comprises about 21,000 documents and about 24 million total words. It runs smartly (in more senses than one) on my MacBook Pro with 2 GB RAM.

I'm in process of building an associated database covering chemical analytical methodologies (both US and EU), statistical and other procedures and issues related to the evaluation of environmental data, sampling methodologies, etc. This may likely grow larger than my main database.

Splitting out the very specific methodological material not only keeps my main database speedier, but keeps the AI features and searches in my main database from being diluted by the specifics in the methodologies database. That's important.

As to organizational structure, personally I've never considered my organization hierarchical.

I approach organization as putting 'clusters' of related content into groups, as well as 'clustering' related groups.

Many of my documents are replicated into two or more groups. Likewise, I often replicate a group into two or more 'clusters' of groups. I will use smart groups to replicate documents for a particular purpose, or replicate results of a search into a new group of related items.

I rarely tag individual documents, as I rely on the combination of grouping, searches and the 'See Also' AI feature to identify material in the process of a research project. DT Pro provides other tricks such as Option-click on a term to see other documents that use that term, Command-/ to initiate a search on a text string, and 'See Selected Text' to provide a list of potentially related documents.

In the process of a project I'll often create rich text notes linking to documents of special interest, or 'mark' them temporarily (I usually clear such marks later) using label or state marking.

Disclosure; I'm the Evangelist for DEVONtechnologies.  
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BILLD  Oops. My comment on topical grouping of databases and on organization were intended to be posted to Pollet's comment, and I have now posted it there.

However, please note that the price of DT Pro 1.x hasn't changed, so I don't understand your comment about the upgrade policy.

Disclaimer: I'm the Evangelist for DEVONtechnologies.  
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MJEDI  Sorry, my mistake regarding the upgrade policy. When I looked back at my receipts, they were ALMOST in line with the current price for DT Pro. My apologies, DT, regarding this. But I still think that all of these current features should have been included in the DT Pro app instead of a new Office app.  
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BILLD  We've had a lot of requests for the new features in DT Pro Office. Many users (such as a small law office) can really use them.

But not everyone needs them.

If they had been added to DT Pro, the price of DT Pro would have to increase, because of the added development costs and the fact that a license fee has to be paid for the OCR engine.

So we have two products. DT Pro 1.x (with no price increase) and DT Pro Office 1.x, with an appropriate price.

Disclaimer. I'm the Evangelist for DEVONtechnologies.  
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