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DESCRIPTION
DEVONthink Pro... In today's world, everything is digital. From shopping receipts to important research papers, your life often fills your hard drive in the form of emails, PDFs, Word documents, multimedia files and more. Questions eventually pop up, like where do you store all of this stuff? How do you organize these very different file types, and even better, how do you find the exact file you're looking for the second you need it? It's almost as if you need a second brain just to keep your digital life straight.
DEVONthink is the solution to the digital age conundrum. It is your second brain, the one and only database for all your digital files, be they PDFs, emails, Word docs or even multimedia files. Boasting a refined artificial intelligence, DEVONthink is exceedingly flexible and adapts to your personal needs. And if the files are not digital yet, digitize them with DEVONthink Pro Office.
Use it as your document repository, your filing cabinet, your email archive, or your project organizer; DEVONthink can do it all. You can even collect and organize data from the web for your own use, enrich it with sound and movie files from your hard drive, and then export the finished product as a website or to an Apple Pages document to print, should you so desire. Or copy the content to your iPod! The possibilities are only as limited as your imagination.
DEVONthink Professional Office extends DEVONthink Pro with three additional modules: Pro-grade email archiving, paper capture including optical character recognition, and integrated web sharing (search only.)
The latest non-beta release is available via DEVONtechnologies' website.
WHAT'S NEW
Version 2.0pb8:
- Tagging including a (still incomplete) tag view; OpenMeta is supported while importing and exporting files/documents. It is also used when indexing or synchronizing files/documents.
- An alert on startup asks whether the application should be installed in the global Applications folder in case it's not installed in one of the recommended locations for applications.
- Option Preferences > General > Appearance > Colorize icons with label. By default this option is disabled and labels are (more or less) displayed like in the Finder. Enabling this option colorizes icons/thumbnails (including favorites in DEVONthink Pro's sidebar) with the label's color like in previous versions.
- Option Preferences > General > Appearance > Mark duplicates and replicants in color that switches between coloring duplicates and replicants in blue and red instead of marking them with an icon.
- Optional Check/Uncheck toolbar item.
- Preference option Web > Web Content > Zoom text only to enable Safari-4-style zooming.
- Read-only databases (e.g. locked in the Finder, on read-only volumes like CDs/DVDs or with wrong permissions/ownership) and their favorites are marked in DEVONthink Pro's sidebar and in the Database Properties panel.
- Finder labels with same name (preferred) or same color are used while importing/indexing (Mac OS X 10.6 'Snow Leopard' only).
- Support for .vncloc bookmarks and for 'ilvn' HFS type; support for plain text and HTML/XML file formats defined by third-party applications added.
Improvement:
- Interface section of Preferences, General tab, splitted into Appearance and Interface.
- Polished appearance of dividors, borders, tabs, icon views, column views, PDF thumbnail views, sheet views, drawers, group selector and the icon size slider. Fixes also harmless console messages on Mac OS X 10.6 'Snow Leopard'.
- Status and file property icons revised.
- Slightly revised background color of highlighting of occurrences to distinguish it from the default highlight colors.
- Data > Mark > As Read/Unread, As Locked/Unlocked, and As Checked/Unchecked combined and therefore the commands toggle now these values (e.g. like Apple Mail)
- The unread icon does not replace the file icon anymore.
- Automatic scrolling added to tabs.
- Data > New > Bookmark downloads and sets the name automatically if no name is entered.
- Double-clicking on items in the icon pane of split views or column views opens them in the same pane instead of opening a new window or hoisting the current window (depending on the preferences).
- Optional pop-up menu to the right of tabs bar includes all tabs now.
- Pressing the Option modifier key while clicking on the URL in a document's navigation bar opens the URL in a new tab if possible.
- Shortcut Option-Tab (now supported by main, search and document windows) supports the tags bar, too. In addition, the new shortcut Option-Shift-Tab cycles through all panes in reverse order. Finally, both shortcuts select the first search result if necessary after navigating to the search results.
- View > Columns > Comment and View > Sort > by Comments renamed to (by) Spotlight Comment to distinguish them from the comment of documents.
- Command Open Link In New Tab added to contextual menus of text views.
- Tab management in general.
- Escape key can be used to cancel renaming of search results.
- Some keyboard shortcuts revised.
- Go > First/Previous/Next/Last Document support visible toolbar search results.
- Number of results of simple smart groups (without using search terms or tags) is immediately displayed in all views including DEVONthink Pro's sidebar now.
- After moving the selected items to the trash, the next item is selected in split and three-pane views.
- Many more minor interface enhancements.
- Recognition of duplicates.
- Advertisement filter.
- Sorting.
- Rebuilding is more reliable.
- Handling of user style sheets.
- Memory management and performance.
Fixed:
- Grouping items selected in the upper right pane of the three-pane view used the wrong destination group.
- Command-D shortcut for 'Don't Save' didn't work on English systems.
- Various pop-up menus (e.g. of search fields, tabs or the Label/Highlight toolbar items) do not contain contextual menu items anymore.
- Count of smart groups wasn't always up to date.
- Temporarily wrong item count of groups after duplicating.
- After setting custom icons for the inbox of databases, the icon wasn't always flushed and therefore usually gone after restarting the application.
- Switching between views or databases does no longer reset/remove additional tabs.
- Rare crash after switching views or databases.
- Localization glitches.
- Minor bugs and glitches.
Removed: Danish localization.
REQUIREMENTS
Mac OS X 10.5 or later.
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| DEVONthink Pro User Reviews (47 posts) | Write A Review |
 | Feb 2 2010 |
BDIKKAT How is this different to the Finder?
(Version 2.0pb8) | |
| [ Reply ] | |
 | Dec 10 2009 |
ORYTEK This is the stuff for heavyweights. It is in another class compared to other document collector/aggregators. DEVONthink 2.0 has now been in public beta for several months, with each new beta offering several new features. This new beta 8 brings even more enhancements. There is a bit of a learning curve because of all the features packed in but even if you don't take advantage of it all, it is easy to use for basic storage of files, notes, and web pages. If you haven't tried it in awhile and have settled on one of the other pdf/note storage apps, do yourself a favor and run it through it's course again because this software is still evolving and making the competitors look like they are standing still.
(Version 2.0pb8) | |
| [ Reply ] | |
| Dec 10 2009 |
APPLEHC This is by far the most useful application I use everyday! You will need some time to get used to it. But then it is great. Storing 4000 docs and web archives (2.6 GB) so far.. (1) Please try to put all documents of one kind in only one subfolder. Would be helpful if looking for the document via Spotlight etc. (2) Please try to develop an iPhone app. I would pay as much as $20 only for a nice and quick iPhone UI to my default Devonthink database.
(Version 2.0pb8) | |
| [ 1 Reply - Reply ] | |
Replies:
 | Dec 10 2009 |
JGJONES28 1) Spotlight will search the entire DEVONthink database if a Spotlight index has been created in the database properties. 2) A DEVONthink app for the iPhone is already in development and has been discussed on the DEVONtechnologies blog.
(Version 2.0pb8) | |
| Oct 17 2009 |
DTRUETT1 This upgrade went way beyond my wildest hopes. I alternated between using DT 1 and SOHO Notes for various collections of PDF files, images, things pulled from Email, etc. Two things made me pull the trigger on the upgrade before I even checked out all of the features: 1. I keep my databases (3) in a folder on Dropbox, so they are available to me from any of my Macs anytime. Having the Sorter and being able to drag something to either the global inbox or a folder I put there is fast, efficient, and reliable. 2. Bookmarklets. Putting a single DT Clip bookmarklet in the bookmarks bar of Safari and OmniWeb is HUGE. Just choose note, bookmark, PDF, PDF paginated, or HTML, add a comment if you like, and choose the folder to put it in for ANY of your databases. Opens DT quickly, so you can confirm it is there and works 100% of the time. This is one fabulous upgrade from a great company.
(Version 2.0pb7) | |
| [ Reply ] | |
 | Sep 3 2009 |
STEVEN GOODHEART After installing Snow Leopard, all my third-party Services, including DTPro 2 beta have disappeared -- I read that this would happen. Alas, I can't seem to reinstall DTPros Services, because when I choose "Install Add-ons" from the Help menu, I get the regular dialog box, but when I click "Install" this crashes DTPro beta every single time. Anyone else have this problem == and anyone else able to get DTPro's Services to be available under Snow Leopard? (I have sent Devon Technologies an e-mail about this.)
(Version 2.0pb6) | |
| [ 1 Reply - Reply ] | |
Replies:
| Sep 3 2009 |
STEVEN GOODHEART Just heard back from Devon Technologies -- really fast response! "just disable the option "Global Inbox in Save Dialogs" in the Install Add-ons... panel" and sure enough, that did it! (Of course, with Snow Leopard, you may in some instances have to go to System Preferences/Keyboard/Keyboard Shortcuts and enable the Service you are wanting to activate -- and change the keyboard command, too, if you want, another way-cool feature of Snow Leopard) Good luck!
(Version 2.0pb6) | |
| Aug 6 2009 |
COOKIE08 if you care to right click on the devonthink data base in your home documents folder open it and all the individual files are held inside the data base which is great as you can move this between computers and use the same set of files. Nothing is lost when you delete the original program sound like you have never used one of the best programs for the mac. Saving web files straight to devonthink keeps there html links so you can go back original site from inside devonthink
(Version 2.0pb6) | |
| [ Reply ] | |
| Jul 30 2009 |
STEVEN GOODHEART This b6 beta has some nice new features...especially the new Reveal/Show and Markup toolbar additions, the new way to hoist, and the new way to expand and collapse the outline. The other improvements/refinement are welcome, but the "big dog" that's still missing for me is the tagging front-end. I really want to get into tagging my info, instead of using the old "Comments" method, and I'm eager to see who DevonThink implemented this. I think the awesome browser bookmarklets (which really allow me to fully use DTPro 2 in the Service-less Firefox as well as Safari and OmniWeb) gives a hint of what the "front end" might finally look like, and I'm eager to give it a go. Otherwise, I'm pleased with the steady progress, even though I'm jonesing for the final product. By the way, this is one of the most bug-free, non-crashing Mac betas I've ever used, and I don't think there's any worry concern about "losing data" with such a great company, anymore than one would worry about investing data in betas of great programs like EagleFiler, MacJournal, or The Hit List, which I've done.
(Version 2.0b6) | |
| [ Reply ] | |
| Jul 7 2009 |
JUST A USER stay away, they cannot offer a product, just a beta that will expire and then all the data organisation will be LOST. DO NOT PAY for it if you want the new features, the beta is free, so do not waste your money on the license, it will expire!! If you do not trust me, well, look at their forum! they promise a lot of features but they never come, go for eagle filer instead!
(Version 2.0b5) | |
| [ 1 Reply - Reply ] | |
Replies:
| Jul 14 2009 |
IRRADIATED SOFTWARE Your review is fairly narrow sighted. By the developer doing a beta program, they can get critical feedback to shape the product into something the customers desire. It also shows that this product is under active development, so your purchase will not go toward an abandon piece of software. Good software takes a long time to write, especially for small indie companies. If you want stability, you can still buy and use the 1.x version which gives you a free license to 2.0 when it releases. Even 1.x is more capable than most other competitors in this market, but it's also more expensive. Just my 2 cents.
(Version 2.0b5) | |
| Feb 15 2009 |
LEV After using the DevonThink public beta for six weeks or so, I'd have to say it's a great improvement. It's not so much a breakthrough upgrade, but rather lots of incremental improvements which add up to a far better user experience. It's definitely faster; it seems far more nimble; the (not yet fully implemented) "Sorter" makes Getting Stuff In quicker and easier, and the bookmarklets for interfacing between DevonThink and the web work, for me, more satisfactorily than most apps which position themselves as competition. One of the most asked-for enhancements is now working: full Boolean and proximity searches of the database. Before, you had to rely on DT's "artifical intelligence" -- some sort of word-based semantic algorithm -- if you wanted to do more than a simple word- or phrase-search. The AI usually delivered the goods but it's nice to be able to order up a search by hand if needed. You can now have multiple databases open at once. Great. Drag-and-drop between databases hasn't yet been switched on in the beta, but is in place for the release version. The developers have also implemented tagging, but we won't know what that's like until that, too, goes live. Personally I hope it is compatible with tagging-based apps like Punakea or the superb Leap; we will have to see. Given that it uses the Finder to organise its database, rather than copying everything into a proprietary format, there's no reason why it shouldn't be. There are still some things on the wish-list. Of course they are. It would be even more powerful if, for example, it would let the user set up his own list of "synonyms". The Windows app Nota Bene does this, to great effect. You can, for example, tell it that when you ask for things to do with religion, it should look for words from a user-configured list: "Hindu, Muslim, Roman catholic, priest, nun, monk, curch, chapel, synagogue, Rabbi..." etc. Sweet. But, for whatever reason, after trying just about every "bucket" app going, I find with DevonThink 2 beta, I'm sticking with it. It's open all the time. The UI is still a mile away from the (much less powerful) Yojimbo, but DT is engineering-led and I suspect they'd rather have a slightly complex UI than compromise functionality. Definitely a runner. After a long time lagging behind a bit, DT is back in the game, and all the better for it. The 120 non-continuous hours' free trial is generous and enough to explore this very powerful app. Give it a whirl.
(Version 2.0pb3) | |
| [ Reply ] | |
| Jan 23 2009 |
XPLICIT The so called "Sorter" doesn't work, imports are not possible. What about creating webarchives by dragging the URL? Doesn't work either. What kind of beta is this? But I like the fact that in some kind of emergency (which can always happen!) you can look into the databases and get files out of there manually. One more thing: 80 bucks - there are cheaper alternatives.
(Version 2.0 pb1) | |
| [ 2 Replies - Reply ] | |
Replies:
| Jan 23 2009 |
XPLICIT The sorter doesn't even quit properly.
(Version 2.0 pb1) | |
| Jan 30 2009 |
LEV This is a beta. The developers are perfectly open about the sorter not being fully implemented yet. A number of features aren't up and running. You might want to check the available documentation. (Or you might not. Who knows.)
(Version 2.0pb2) | |
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