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EDITOR NOTES

Although the version number remains the same, the build has changed (build 1146).

Free versions are available, see 'Related Links' below on this page.

DESCRIPTION
MailSteward will archive all of your email in a database for easy retrieval. Click on the Store Email button and MailSteward will go to work storing copies of all your email text, HTML, attachments, and raw source, into a relational database file. MailSteward has a wealth of features for importing, tagging, saving, and exporting, including the ability to export your vital email information to a number of standard data formats.
  • Safely archive your large volume of vital email information.
  • Easily access your email database with fast, sophisticated searching.
  • Protect your precious email data from data format obsolescence.

If you are running Mac OS X 10.4 (Tiger) or greater, and you are using the Mac OS X Mail program, or can export mbox files from Microsoft Entourage, Eudora, or other email clients, and you have thousands of emails to keep track of, then MailSteward is exactly what you need.

WHAT'S NEW
Version 8.2.6:
  • [build 1146] Fixed bug that caused dashes to not be displayed in two of the nine possible date formats in the Viewing Settings.
REQUIREMENTS
Mac OS X 10.5 (Leopard) or later.

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SCREENSHOT

Developer:pubblog.com
Downloads:31,580
  - Version d/l:828
Internet:Email
License:Demo
Date:27 Oct 2009
Platform:PPC/Intel
Price:$49.95
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MailSteward User Reviews (46 posts)Write A Review
sort: smiles | time
Oct 26 2009
*****

ANON BUD  Nice, solid app. I decided to buy the full version because I use it so much.

MS has replaced several other ways of archiving my email as it is fast, accurate, and maintains the full formatting of html in my emails. It also archives my attachments. Loving the search and tagging functions as well.  
(Version 8.2.6)

praisebury
0
[ Reply ]
Aug 15 2009

SAVO33BRAVO THE LIAR  Fantastic software and I use it to my delighted satisfaction for years ... however ... what piss me off is that tech support is NO existing and to find it is like looking for needle in haystack ...  
(Version 8.2.5)

praisebury
+1
[ Reply ]
Jul 22 2009

ORYTEK  New free version with 15,000 email limit.

This is quite nice for the free version. Thanks  
(Version 8.2.4)

praisebury
+2
[ Reply ]
Jun 30 2009
*****

MARGI  I am brand new to Macs, and although I have been looking forward to the switch for months, was dreading the problem of how to somehow save and bring along 10+ years of emails saved in Eudora for PC. Before finding this program I was prepared to open each of the selected emails individually (thousands of 'em!) from a PC with the Eudora program still on it and then redirect them to myself, adding the original date to the subject line, so that I could then save them in new folders on my new Mac.

Then I found this program and was overjoyed at how quickly and efficiently it archived all those emails - from a flash drive no less. I am also very happy with the online documentation, which for a newbie like me, is the best I have seen when browsing for new apps for my new (and very new to me) Mac.

Best of all has been the customer service John has given me, especially since some of my saved-in-Eudora emails initially showed up with empty body tests. In a series of extremely prompt emails he patiently walked me through the process of emailing him the raw source files (I had no idea what those were, and to his credit, he never once made me feel like an idiot for asking such basic questions) so that he could find the source of the problem. He found it, it's now fixed, and I couldn't be happier with this program and the support I have received from its developer!  
(Version 8.2.3)

praisebury
+2
[ Reply ]
May 9 2009

IPOE  ... and unfortunately still this annoying alert message when saving the settings!   
(Version 8.2)

praisebury
0
[ Reply ]
Mar 12 2009

MACMEND.COM  $800 for a site licence? wake up this could be a really important application for many small businesses but they are not going to pay that kind of money. Reduce the cost and sell more  
(Version 8.1)

praisebury
-3
[ 1 Reply - Reply ]
Replies:
Apr 6 2009

FHAMPEL  $800.00 is the price for a 50-user site license for MailSteward Pro, the industrial-weight version of MailSteward that works with a MySQL database server. That's the price of eight single copies and seems reasonable, even a bargain.

However, there is also a 50-user site license for MailSteward itself and that is only $400.00.   
(Version 8.1.2)

praisebury
+4

Feb 27 2009
*****

FHAMPEL  I agree with the last review, but the reviewer didn't mention two features that I have found useful. First, you can export mbox files that can be imported into Apple Mail. Be warned, that to import a mbox file into Mail, you must select a folder that contains the file.

The reviewer also didn't mention Mail Steward's superior SQL search capabilities. They beat anything that Mail itself can do. Although Devonthink and a search engine like Foxtrot can do searches, they are not specialized to email. So you cannot as easily set up search criteria such as recipient, date, subject, original mailbox, and so on.

The search set up is a little awkward. There are two screens with the same criteria, the second is the Advanced Screen. If you want to search for recipient A OR recipient B, for example, you set A up on the 1st screen and B up on the 2nd with an OR connector. The way I do it is to set up as much of the search as possible on the search screens, then edit the resulting SQL statement if necessary. If you set up a tentative SQL statement, be sure to save the search first, so that you can reedit it if necessary.  
(Version 8.1)

praisebury
+1
[ 1 Reply - Reply ]
Replies:
Feb 27 2009

SAMPLER  Good points.

I may have left the impression that Mail Steward only stores and exports mail. Not so: one can reply to messages or forward them right from the program. I haven't even tried to use tags. In retrospect, I should have given the program five stars.  
(Version 8.1)

praisebury
+1

Feb 23 2009
****.

SAMPLER  This has been a terrific app. I keep my 21,000+ mail messages backed up in a MS Data Base. I also processed over 100,000 messages from various backups of my wife's mail folders through MS, in order to to eliminate duplicates and redistribute the rest into databases based on her original mailbox structure. MS worked quickly and without error, keeping attachments and almost all html intact.

Searches are very fast. I rely on the built-in search facility, because search engines cannot index an SQLite DB.

I've tried two other apps that have special features for managing email: Mail Scripts and Devonthink Pro. Neither is robust for very large numbers of messages. There is still room for improvement in MS. For example, once a process window is closed, one can't get it back. However this has only been an annoyance and has not affected functionality in any way.

I find myself amused at the complaints about the end of the free update policy. C'mon folks! If we want developers to make a living, expect to pay every few years for updates. Other developers whose apps have large user bases are finding it difficult to support themselves; check the forums at Journler if you want an example. Developers like those at Thinking Rock are now asking people to buy yearly "memberships" to support their work.

Sometimes a version update has added only a few individual feature. But over time, I've found that the cumulative number of new and refined features has made the update price worthwhile. I'm not sure what's going on with the poster who is bothered by unwanted update notices. I disabled the "check fo updates" box in Preferences and have never been bothered.  
(Version 8.1)

praisebury
+1
[ Reply ]
Feb 5 2009

JOHN SEWARD  Oops, I meant to say over 10, not over 20. There have been over 10 free upgrades since version 8.0.  
(Version 8.0.9)

praisebury
+1
[ 1 Reply - Reply ]
Replies:
Feb 10 2009

KOMTOM  I bought version 7 and I do not want to upgrade.

Every time I start this program (I payed for), I get an upgrade warning/window.

ThatÂ’s really annoying!!!  
(Version 8.0.9)

praisebury
0

Feb 5 2009

JOHN SEWARD  The original policy was free upgrades. During the first three years there were over 80 free upgrades. In May of 2008, there was a $20 charge to upgrade to version 8.0. The upgrade was free to anyone who purchased in 2008 and those who upgraded the Lite version received an upgrade to the full version. Since then there have been over 20 free upgrades. Hardly a ripoff. Just trying to make a living.  
(Version 8.0.9)

praisebury
+2
[ 2 Replies - Reply ]
Replies:
Feb 24 2009

CYBERATOMIC  While I appreciate the notion of your making a "living" from your software, you really need better communication. There were many who simply upgraded their copies to find out that the new version was going to be costing them money - for something that they were told would be free forever.

You can see how people would react to this, can't you?

The only other gripe was that there is no(and still is not) easy way to obtain a version previous to the paid upgrade v8. Why are these not available on your website?

Look, I paid for the upgrade to version 8 because I like your software and I want to support good developers... but I really wish you'd communicate your plans a bit more (with upcoming versions, price changes, product changes etc..) and that you'd make previous versions easier to get for those who don't want to pay for v8.

Also, a little better attitude would be nice - I've had a few email correspondences with you about these issues, and while nice, I felt you were a bit "put-off" about even having to answer these types of questions, which is rather absurd, since it is a paid product and we are paying customers who simply want information about policies that were changed with very little notification.  
(Version 8.1)

praisebury
+1
Feb 24 2009

JOHN SEWARD  Anyone who has a version of MailSteward previous to 8.0 and who wants to get the most recent version prior to 8.0 can send me an emali at jns at mailsteward dot com, and i will send it to them.  
(Version 8.1)

praisebury
+2

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